How To Fix F5625 - Sum of pyt reqs, part.pyts + cred.memos greater than/equal to item amount

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 625

• Message text: Sum of pyt reqs, part.pyts + cred.memos greater than/equal to item amount

What causes this issue?

The total amount from payment requests, partial payments and credit
memos in the system which have a reference to the items selected, is at
least as high as the amount of this item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5625 - Sum of pyt reqs, part.pyts + cred.memos greater than/equal to item amount ?

  The SAP error message F5625 indicates that the sum of payment requests, partial payments, and credit memos for a particular item exceeds or is equal to the item amount. This typically occurs in the context of accounts receivable or accounts payable when processing invoices or payments.
  Cause:
  
  Excessive Payment Requests: The total of all payment requests, partial payments, and credit memos associated with an invoice or item has reached or surpassed the invoice amount.
  Incorrect Data Entry: There may be an error in the data entry where the amounts for payment requests or credit memos have been incorrectly recorded.
  Multiple Payment Requests: If multiple payment requests or credit memos have been created for the same invoice, it can lead to this error.
  System Configuration Issues: Sometimes, configuration settings in the SAP system may lead to incorrect calculations or validations.
  
  Solution:
  
  Review Payment Requests and Credit Memos: Check the payment requests, partial payments, and credit memos associated with the invoice. Ensure that their total does not exceed the invoice amount.
  Adjust Payment Amounts: If the total exceeds the invoice amount, you may need to adjust the payment requests or credit memos to ensure they are within the allowable limits.
  Delete or Modify Excess Requests: If there are unnecessary or duplicate payment requests or credit memos, consider deleting or modifying them.
  Consult with Finance Team: If you are unsure about the adjustments, consult with your finance or accounting team to ensure compliance with financial policies.
  Check for System Errors: If you suspect a system error, check with your SAP support team to investigate any potential configuration issues.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to review line items and payment requests.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for detailed information on payment processing and error handling in the financial module.
  
  By following these steps, you should be able to resolve the F5625 error and ensure that your payment processing is accurate and compliant with the invoice amounts.