How To Fix F5628 - Posting key & is not defined for account type &

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 628

• Message text: Posting key & is not defined for account type &

What causes this issue?

System Response

How to fix this error?

Define the specified posting key for the appropriate account type.
<DS:TRAN.OB41>Carry out function</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5628 - Posting key & is not defined for account type & ?

  The SAP error message F5628 indicates that a specific posting key is not defined for the account type you are trying to use in a financial transaction. This error typically occurs during the posting of financial documents, such as invoices or journal entries, when the system cannot find a valid posting key for the specified account type.
  Cause:
  
  Undefined Posting Key: The posting key you are trying to use is not defined in the system for the specified account type (e.g., asset, liability, revenue, expense).
  Configuration Issues: There may be a configuration issue in the Financial Accounting (FI) module where the posting keys are not properly set up for the relevant account types.
  Incorrect Account Type: The account type you are using may not be compatible with the posting key you are trying to apply.
  
  Solution:
  
  
  Check Posting Key Configuration:
  
  Go to the SAP transaction code OB13 (Define Posting Keys) to check the configuration of posting keys.
  Verify that the posting key you are using is defined for the account type in question.
  
  
  
  Modify or Create Posting Key:
  
  If the posting key is not defined for the account type, you may need to create or modify it. This requires appropriate authorization and should be done by someone with knowledge of the financial configuration in SAP.
  
  
  
  Review Account Type:
  
  Ensure that you are using the correct account type for the transaction. Check the account master data to confirm that the account is set up correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more information on posting keys and account types.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP FI expert.
  
  
  
  Related Information:
  
  Posting Keys: Posting keys are two-digit numbers that control the type of transaction being posted (e.g., debit or credit) and the type of account (e.g., customer, vendor, general ledger).
  Account Types: Common account types in SAP include:
  
  A: Asset
  L: Liability
  E: Expense
  R: Revenue
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OB13: Define Posting Keys
  FS00: Create/Change G/L Account
  FB50: Enter G/L Account Document
  
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.