How To Fix F5396 - Document & & & has already been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 396

• Message text: Document & & & has already been archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5396 - Document & & & has already been archived ?

  The SAP error message F5396 indicates that a specific document has already been archived in the system. This typically occurs when you attempt to access or process a financial document that has been archived, meaning it is no longer available in the active database but is stored in an archive for historical reference.
  Cause:
  
  Document Archiving: The document in question has been archived as part of the organization's data management strategy. Archiving is often done to improve system performance and manage data volume.
  Incorrect Document Number: The document number you are trying to access may be incorrect or may not exist in the active database.
  System Configuration: The archiving settings in the SAP system may be configured to automatically archive documents after a certain period.
  
  Solution:
  
  Check Document Status: Verify if the document number you are trying to access is correct. Ensure that it exists in the system and has not been mistakenly entered.
  Access Archived Documents: If you need to view the archived document, you can use the SAP Archive Information System (transaction code SARA) to access archived documents. You may need the appropriate authorizations to do this.
  Consult with IT/Support: If you are unsure about the archiving process or need to retrieve the document, consult your SAP support team or IT department. They can assist in retrieving the archived document if necessary.
  Review Archiving Policies: If this is a frequent issue, it may be worth reviewing the organization's archiving policies and procedures to ensure they align with business needs.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration - to manage and view archived documents.
  SARI: Archive Information System - to search for archived documents.
  
  
  Documentation: Refer to SAP Help documentation for more details on document archiving and retrieval processes.
  User Authorizations: Ensure that you have the necessary permissions to access archived documents.
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP helpdesk for more tailored guidance.