How To Fix F5308 - Document includes already cleared items - reversal not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 308

• Message text: Document includes already cleared items - reversal not possible

What causes this issue?

A reverse posting clears all line items that are managed as open items.
This is not possible if one of the items in question has already been
cleared by another method.

System Response

Error message.

How to fix this error?

If you really want to reverse the document with the number you
specified, display the cleared items and reset all those items for
which you can find clearing document numbers. Then repeat the reverse
transaction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5308 - Document includes already cleared items - reversal not possible ?

  The SAP error message F5308, which states "Document includes already cleared items - reversal not possible," typically occurs when you attempt to reverse a financial document that has already been cleared. This means that the document you are trying to reverse has already been settled or cleared against another document, making it impossible to reverse it directly.
  Cause:
  
  Cleared Items: The document you are trying to reverse has already been cleared, meaning it has been settled against another transaction.
  Document Type Restrictions: Certain document types may have restrictions on reversals, especially if they involve cleared items.
  Posting Period: The posting period may be closed, preventing any changes to the document.
  Configuration Settings: The system configuration may restrict the reversal of documents that have cleared items.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to reverse. If it has cleared items, you will need to address those first.
  Uncleared Items: If possible, identify any uncleared items related to the document and clear them before attempting the reversal.
  Manual Clearing: If the document has been cleared but you still need to reverse it, you may need to manually clear the related items or create a new document to offset the original transaction.
  Use Alternative Transactions: If the reversal is not possible, consider using alternative transactions such as creating a credit memo or a journal entry to adjust the financial records.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team for guidance on how to handle the situation.
  Check Configuration: If you have the necessary permissions, check the configuration settings in SAP to see if there are any restrictions on reversing cleared items.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) and FBL1N (Vendor Line Item Display) to analyze the document and its status.
  SAP Notes: Look for SAP Notes related to error F5308 for any specific patches or updates that may address this issue.
  Documentation: Review SAP documentation or user manuals for detailed procedures on handling document reversals and cleared items.
  
  If the issue persists after trying the above solutions, it may be necessary to involve your SAP support team or consult with SAP directly for further assistance.