How To Fix F4640 - Worklist & was created automatically

SAP Error Message - Details

• Message type: E = Error

• Message class: F4 - Line items/balances/configuration

• Message number: 640

• Message text: Worklist & was created automatically

What causes this issue?

Work lists created automatically can not be changed manually.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintaining the automatic work lists is done implicitly via the
respective master record transactions.

How can this happen?

To delete a customer from the automatic work list for corporate group
123, enter another corporate group key for this customer.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F4640 - Worklist & was created automatically ?

  The SAP error message F4640 typically indicates that a worklist has been created automatically for a specific process or transaction. This message is often related to the Financial Accounting (FI) module, particularly in the context of payment processing or invoice management.
  Cause:
  The error message F4640 can arise due to several reasons, including:
  
  Automatic Worklist Creation: The system automatically generates a worklist for items that require attention, such as invoices that need to be processed or payments that need to be reviewed.
  Configuration Issues: There may be configuration settings in the SAP system that dictate when and how worklists are created.
  Data Issues: Incomplete or incorrect data in the relevant financial documents can trigger the creation of a worklist.
  User Authorizations: Lack of proper authorizations for users to process certain transactions may lead to the creation of a worklist.
  
  Solution:
  To resolve the issue indicated by the F4640 message, consider the following steps:
  
  Review the Worklist: Check the worklist that has been created to understand what items are pending and why they require attention.
  Check Configuration Settings: Review the configuration settings related to worklist creation in the SAP system. This may involve checking transaction codes like SPRO for relevant settings in the Financial Accounting module.
  Data Validation: Ensure that all relevant data for the transactions in question is complete and accurate. Correct any discrepancies found.
  User Authorizations: Verify that users have the necessary authorizations to process the items in the worklist. If not, work with your SAP security team to adjust user roles and permissions.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling worklists and the F4640 message.
  Contact SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL1N (Vendor Line Item Display), FBL3N (G/L Account Line Item Display), and FBL5N (Customer Line Item Display) to analyze the items in the worklist.
  SAP Notes: Check for any SAP Notes related to the F4640 message for known issues and fixes.
  Training and Documentation: Ensure that users are trained on how to handle worklists and understand the processes involved in financial transactions.
  
  By following these steps, you should be able to address the F4640 error message effectively.