How To Fix F4068 - Document & & & is already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: F4 - Line items/balances/configuration

• Message number: 068

• Message text: Document & & & is already archived

What causes this issue?

Document &V1& &V2& &V3& has already been archived, and therefore can no
longer be changed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F4068 - Document & & & is already archived ?

  The SAP error message F4068, which states "Document & & & is already archived," typically occurs when you attempt to access or process a financial document that has already been archived in the SAP system. This can happen in various scenarios, such as trying to display, edit, or post a document that is no longer available in the active database due to archiving processes.
  Cause:
  
  Archiving Process: The document in question has been archived as part of the data management strategy in SAP. Archiving is a process used to remove data from the active database to improve performance and manage data volume.
  Document Status: The document may have been processed and archived according to the company's data retention policies.
  Incorrect Document Number: There may be a mistake in the document number you are trying to access, leading to the error.
  
  Solution:
  
  Check Document Status: Verify if the document is indeed archived. You can do this by using transaction codes like SARA (Archive Administration) or SARI (Archive Information System) to check the status of the document.
  Access Archived Documents: If you need to view or retrieve the archived document, you may need to use the appropriate transaction or report that allows access to archived data. This often involves using the Archive Information System (SARI) to search for the document.
  Consult with IT/Archiving Team: If you need to access the document for business purposes, consult with your IT department or the team responsible for data archiving. They may be able to assist in retrieving the document or provide guidance on how to access archived data.
  Review Archiving Policies: Ensure that you are aware of your organization's archiving policies and procedures, as they may dictate how long documents are retained and how they can be accessed after archiving.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  SARI: For accessing archived documents.
  FB03: For displaying financial documents (but will not work for archived documents).
  
  
  Archiving Objects: Understand the specific archiving objects related to financial documents in your SAP system, as different objects may have different retention and access policies.
  Documentation: Refer to SAP documentation or your organization's internal documentation for specific procedures related to archiving and accessing archived documents.
  
  If the issue persists or if you require further assistance, consider reaching out to SAP support or your internal SAP helpdesk for more tailored support.