How To Fix EWA628 - Select an order number and form type "Item Output"

SAP Error Message - Details

• Message type: E = Error

• Message class: EWA - IS-U-WA: Waste Management

• Message number: 628

• Message text: Select an order number and form type "Item Output"

What causes this issue?

You want to use the search help to select the consecutive number of an
order. You can only use this search help if you have only entered one
order number in the selection screen, and you select the form type
<ZK>Item Output</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter an order number in the selection screen, select the form type
<ZK>Item Output</> and restart the search help.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EWA628 - Select an order number and form type "Item Output" ?

  The SAP error message EWA628, which states "Select an order number and form type 'Item Output'," typically occurs in the context of output management in SAP, particularly when dealing with order-related outputs. This error indicates that the system requires specific input parameters (an order number and a form type) to proceed with the output processing.
  Cause:
  
  Missing Input Parameters: The error usually arises when the user attempts to execute a function that requires an order number and a specific form type, but these parameters have not been provided.
  Incorrect Configuration: There may be a configuration issue in the output determination settings, where the system is not able to find the necessary data to generate the output.
  User Input Error: The user may have overlooked entering the required fields or may have entered them incorrectly.
  
  Solution:
  
  
  Provide Required Inputs:
  
  Ensure that you have selected a valid order number. This could be a sales order, purchase order, or any other relevant order type depending on the context.
  Select the appropriate form type for the output. This could be a predefined form in the system that corresponds to the type of output you are trying to generate (e.g., invoice, delivery note, etc.).
  
  
  
  Check Output Configuration:
  
  Navigate to the output determination configuration in the relevant module (e.g., Sales and Distribution, Materials Management).
  Verify that the output types are correctly configured and that the necessary conditions for triggering the output are met.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the order and generate outputs.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the output types and their configurations.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like VA03 (Display Sales Order), ME23N (Display Purchase Order), or others related to output processing.
  Output Types: Familiarize yourself with the output types relevant to your business processes, as these will dictate how outputs are generated and what parameters are required.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  
  By ensuring that the required parameters are correctly provided and that the system configuration is appropriate, you should be able to resolve the EWA628 error.