How To Fix >EW001 - Document &1 is already archived or the document does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: >EW - IS-U: for general test purposes

• Message number: 001

• Message text: Document &1 is already archived or the document does not exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >EW001 - Document &1 is already archived or the document does not exist ?

  The SAP error message EW001: Document &1 is already archived or the document does not exist typically occurs when a user attempts to access a document that has either been archived or does not exist in the system. This can happen in various SAP modules, such as SAP ERP, SAP S/4HANA, or others, depending on the context in which the error arises.
  Causes:
  
  Document Archiving: The document you are trying to access has been archived as part of the data management process. Archiving is a common practice in SAP to improve system performance and manage data volume.
  Incorrect Document Number: The document number you are trying to access may be incorrect or mistyped.
  Document Deletion: The document may have been deleted from the system, either intentionally or accidentally.
  Authorization Issues: The user may not have the necessary authorizations to view the document, leading to the perception that it does not exist.
  System Configuration: There may be issues with the configuration of the archiving process or the document management system.
  
  Solutions:
  
  
  Check Document Status:
  
  Verify if the document is indeed archived. You can use transaction codes like SARA (Archive Administration) to check the archiving status of documents.
  If you have access, you can also check the archive file to see if the document is present.
  
  
  
  Verify Document Number:
  
  Double-check the document number you are entering to ensure it is correct. Look for any typographical errors.
  
  
  
  Consult with IT or SAP Basis Team:
  
  If you suspect that the document has been deleted or if there are issues with the archiving process, consult your IT department or SAP Basis team for assistance.
  
  
  
  Check Authorizations:
  
  Ensure that you have the necessary authorizations to access the document. If not, request the appropriate permissions from your SAP security team.
  
  
  
  Use Archive Information System:
  
  If the document is archived, you may be able to retrieve it using the Archive Information System (transaction code SARI). This allows you to view archived documents.
  
  
  
  Review Configuration:
  
  If you are responsible for system configuration, review the archiving settings to ensure they are set up correctly.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SCDO: Archive Object Management
  
  
  Documentation: Refer to SAP Help documentation for more details on document archiving and management.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.