How To Fix EPS009 - There are bill.doc.lines with a net amount < zero for contract &1

SAP Error Message - Details

• Message type: E = Error

• Message class: EPS - Payment Scheme

• Message number: 009

• Message text: There are bill.doc.lines with a net amount < zero for contract &1

What causes this issue?

When a payment scheme was created/changed, the system found that the
billing document for contract &V1&, which contains the data for
extrapolating for the next billing period, has budget billing-relevant
line items with a negative amount.

System Response

Processing is terminated.

How to fix this error?

Check the rate for contract &V1& and make sure that budget billing-
relevant lines are not created with a negative amount.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EPS009 - There are bill.doc.lines with a net amount < zero for contract &1 ?

  The SAP error message EPS009 indicates that there are billing document lines associated with a contract that have a net amount less than zero. This typically occurs in the context of billing and invoicing processes, particularly when dealing with contracts in SAP's Sales and Distribution (SD) module or similar areas.
  Cause:
  
  
  Negative Billing Amounts: The most common cause of this error is that there are billing document lines that have been created with negative amounts. This can happen due to various reasons, such as:
  
  Incorrect pricing conditions.
  Manual adjustments or credit memos that result in negative values.
  Errors in the billing document creation process.
  
  
  
  Contract Conditions: The contract associated with the billing document may have conditions that lead to negative amounts, such as discounts or rebates that exceed the total amount billed.
  
  
  Data Inconsistencies: There may be inconsistencies in the data related to the contract, such as incorrect master data or pricing conditions.
  
  
  Solution:
  To resolve the EPS009 error, you can take the following steps:
  
  
  Review Billing Document: Check the billing document lines to identify which ones have a net amount less than zero. You can do this by:
  
  Navigating to the billing document in SAP and reviewing the line items.
  Analyzing the pricing conditions applied to each line item.
  
  
  
  Correct Pricing Conditions: If the negative amounts are due to incorrect pricing conditions, you may need to adjust these conditions. This could involve:
  
  Modifying the pricing procedure.
  Updating the condition records for the relevant materials or services.
  
  
  
  Adjust Contract Terms: If the contract terms are leading to negative amounts, consider revising the contract to ensure that the billing amounts are valid and do not result in negative values.
  
  
  Create Credit Memos: If the negative amounts are legitimate (e.g., due to returns or discounts), consider creating credit memos instead of billing documents to handle these transactions appropriately.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance related to your configuration and business processes.
  
  
  Testing: After making adjustments, test the billing process again to ensure that the error does not recur.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VF03 (Display Billing Document) to review billing documents and VA03 (Display Sales Order) to check related sales orders.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Exits and Enhancements: If your organization has custom enhancements, review them to ensure they are not causing unintended consequences in the billing process.
  
  By following these steps, you should be able to identify the root cause of the EPS009 error and implement a solution to resolve it.