How To Fix EPIC_PRTL_PYMNT_LGC009 - Items with same group ID in &1 must have same budget cycle

SAP Error Message - Details

• Message type: E = Error

• Message class: EPIC_PRTL_PYMNT_LGC - EPIC_PRTL_PYMNT_LGC

• Message number: 009

• Message text: Items with same group ID in &1 must have same budget cycle

What causes this issue?

The system found the following items that could be paid with the
invoice:
Credit memos and partial payment requests with a reference to the
invoice
Other relevant items that have the same group ID as the invoice with the
matching selection criteria (for example, same vendor, company code,
business area, house bank ID, payment method, sending company code, and
paying company code) and opposite credit/debit indicator
However, some of these items have different budget cycles assigned. To
process the payment, items with the same group ID must have the same
budget cycle assigned.

System Response

The system terminates the payment process.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EPIC_PRTL_PYMNT_LGC009 - Items with same group ID in &1 must have same budget cycle ?

  The SAP error message EPIC_PRTL_PYMNT_LGC009 indicates that there are items within a specific group ID that have different budget cycles. This error typically arises in the context of financial transactions or budget management within SAP, particularly when dealing with payment processing or budget allocations.
  Cause:
  The error occurs when:
  
  Multiple items are grouped together under the same group ID, but they have been assigned different budget cycles. 
  The system requires that all items within the same group ID must share the same budget cycle to ensure consistency in financial reporting and budget management.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Group ID: Determine which group ID is causing the issue. This information is usually provided in the error message.
  
  
  Check Budget Cycles: Review the items associated with the identified group ID. Check their budget cycles to see which items have differing cycles.
  
  
  Standardize Budget Cycles:
  
  If possible, modify the budget cycle of the items to ensure they all match. This may involve changing the budget cycle of one or more items to align with the others.
  If the items should indeed have different budget cycles, consider separating them into different group IDs.
  
  
  
  Consult Documentation: Refer to your organization's SAP documentation or guidelines regarding budget cycles and group IDs to ensure compliance with internal policies.
  
  
  Test Changes: After making the necessary adjustments, attempt to process the transaction again to see if the error persists.
  
  
  Seek Help: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP financial modules for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing budget cycles and group IDs, such as:
  
  FMBB: Budgeting
  FMX1: Create Budget
  FMX2: Change Budget
  
  
  Training: Consider training sessions or workshops on SAP financial management to better understand how budget cycles and group IDs work within the system.
  
  By following these steps, you should be able to resolve the error and ensure that your financial transactions are processed correctly.