How To Fix EK369 - Activity ID and distribution type could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: EK - IS-U Accounts Receivable and Payable

• Message number: 369

• Message text: Activity ID and distribution type could not be determined

What causes this issue?

The activity ID and distribution type could not be found in the R004
posting area. No entry was found for:
Company code: &v1&
Division: &v2&
Main transaction: &v3&
Sub-transaction: &v4&

System Response

Processing was cancelled

How to fix this error?

Maintain the corresponding entry.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EK369 - Activity ID and distribution type could not be determined ?

  The SAP error message EK369, which states "Activity ID and distribution type could not be determined," typically occurs in the context of cost allocation or internal order management. This error indicates that the system is unable to find a valid activity type or distribution type for the specified activity ID in the context of a cost center or internal order.
  Causes:
  
  Missing Configuration: The activity type or distribution type may not be properly configured in the system.
  Incorrect Activity ID: The activity ID being referenced may not exist or may not be valid for the current context.
  Master Data Issues: The master data for the cost center, internal order, or activity type may be incomplete or incorrect.
  Authorization Issues: The user may not have the necessary authorizations to access the activity type or distribution type.
  Period Closing: If the period is closed, certain activities may not be available for posting.
  
  Solutions:
  
  
  Check Configuration:
  
  Ensure that the activity type and distribution type are correctly configured in the system. This can be done in the SPRO transaction under the relevant controlling area settings.
  Verify that the activity type is assigned to the appropriate cost center or internal order.
  
  
  
  Validate Activity ID:
  
  Confirm that the activity ID being used is valid and exists in the system. You can check this in the relevant master data transactions (e.g., KP26 for activity types).
  
  
  
  Review Master Data:
  
  Check the master data for the cost center or internal order to ensure that all necessary fields are filled out correctly.
  Ensure that the activity type is assigned to the correct cost center or internal order.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to access the activity type and distribution type. This can be checked with the security team or through transaction SU53.
  
  
  
  Check Period Status:
  
  Ensure that the posting period is open. If the period is closed, you may need to open it or use a different period for posting.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for additional context on the error and potential fixes.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  KP26 (Change Activity Type Planning)
  KSU5 (Display Actual Distribution)
  KSB1 (Cost Centers: Actual Line Items)
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Community Forums: SAP Community and other forums can be useful for finding similar issues faced by other users and their solutions.
  
  If the issue persists after checking the above points, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.