How To Fix EIP053 - The cancellation item was not included in the declaration (&1/&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: EIP - Foreign Trade: Messages for Log Printout

• Message number: 053

• Message text: The cancellation item was not included in the declaration (&1/&3)

What causes this issue?

The cancellation item was not included in the declaration. Underlying
document (&V1&) and cancellation (&V2&) are not within the same
reporting time period.
Basis for the underlying document &V1&: &V3&
Basis for the cancellation document &V2&: &V4&

System Response

The system informs you of the situation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EIP053 - The cancellation item was not included in the declaration (&1/&3) ?

  The SAP error message EIP053, which states "The cancellation item was not included in the declaration (&1/&3)," typically occurs in the context of electronic invoicing or tax reporting within the SAP system. This error indicates that a cancellation item (such as a credit memo or reversal invoice) has not been properly included in the relevant tax declaration or reporting process.
  Cause:
  
  Missing Configuration: The system may not be configured to recognize cancellation items for inclusion in the declaration.
  Incorrect Document Flow: The cancellation item may not have been processed correctly in the system, leading to it not being linked to the original document.
  Timing Issues: The cancellation item may have been created after the declaration was generated, leading to it being excluded.
  Data Entry Errors: There may be issues with how the cancellation item was entered or processed, such as incorrect document types or statuses.
  
  Solution:
  
  Check Configuration: Ensure that the system is configured to include cancellation items in the relevant declarations. This may involve checking settings in the tax reporting configuration.
  Review Document Flow: Verify that the cancellation item is correctly linked to the original document. You can do this by checking the document flow in the SAP system.
  Reprocess Declaration: If the cancellation item was created after the declaration was generated, you may need to reprocess the declaration to include the cancellation item.
  Correct Data Entry: Review the cancellation item for any data entry errors. Ensure that it has the correct document type and status.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling cancellation items in your version of SAP.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FB03 (Display Document) to review the cancellation item and its details.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates/patches that could resolve the issue.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to process cancellation items and generate declarations.
  Testing: If changes are made to configuration or document processing, conduct thorough testing to ensure that the issue is resolved and that the system behaves as expected.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP financials or tax reporting.