How To Fix EI314 - Document number &1 already assigned (document &2, output &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: EI - Foreign Trade: Gen. Output

• Message number: 314

• Message text: Document number &1 already assigned (document &2, output &3)

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EI314 - Document number &1 already assigned (document &2, output &3) ?

  The SAP error message EI314 indicates that there is a conflict with document numbers in the system. Specifically, it means that the document number you are trying to assign (denoted as &1) has already been assigned to another document (denoted as &2) and is associated with a specific output (denoted as &3). This typically occurs in scenarios involving document processing, such as invoice generation, delivery notes, or other transactional documents.
  Cause:
  
  Duplicate Document Number: The document number you are trying to use is already in use for another document in the system.
  Number Range Issues: The number range configuration for the document type may not be set up correctly, leading to overlaps or conflicts.
  System Configuration: There may be issues with the configuration of the output types or document types that are causing the system to incorrectly assign or check document numbers.
  Concurrency Issues: If multiple users or processes are trying to create documents simultaneously, it may lead to conflicts in document number assignment.
  
  Solution:
  
  Check Document Number Assignment: Verify the document number you are trying to use and check if it is indeed already assigned to another document. You can do this by searching for the document number in the relevant transaction or table.
  Use a Different Document Number: If the document number is already in use, you may need to use a different number that is not currently assigned.
  Review Number Range Configuration: Check the configuration of the number ranges for the document type in question. Ensure that the number ranges are correctly defined and that there are no overlaps.
  
  You can do this in transaction code SNRO (Number Range Objects) or OBA7 (Maintain Number Ranges for Document Types).
  
  
  Check Output Configuration: Review the output configuration for the document type to ensure that it is set up correctly and that there are no issues with the output determination.
  Consult with Basis Team: If the issue persists, it may be necessary to consult with your SAP Basis team to check for any underlying system issues or to review logs for more detailed error information.
  Transaction Logs: Check transaction logs or system logs for any additional error messages or warnings that may provide more context about the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), VF03 (Display Billing Document), or ME23N (Display Purchase Order) to investigate the documents in question.
  SAP Notes: Search for SAP Notes related to this error message in the SAP Support Portal, as there may be specific patches or updates that address known issues.
  Documentation: Review SAP documentation related to document management and number range management for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the EI314 error and implement a solution to resolve it.