How To Fix EHPRC_RCS_XPRA032 - Multiple representatives; &3 is assigned to supplier &1 for client &2

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_RCS_XPRA - RCS: Messages for data conversion report (XPRA)

• Message number: 032

• Message text: Multiple representatives; &3 is assigned to supplier &1 for client &2

What causes this issue?

More than one representative is assigned to supplier &V1& in client &V2&
.

System Response

The system uses representative &V3& for the assignment to supplier &V1&
in the SVT OR table for client &V2&.

How to fix this error?

If you ran the report as a real conversion, use transaction CBRC01 to
check that the representative assignment for supplier &V1& in client
&V2& is correct.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_RCS_XPRA032 - Multiple representatives; &3 is assigned to supplier &1 for client &2 ?

  The SAP error message EHPRC_RCS_XPRA032 indicates that there are multiple representatives assigned to a supplier in the system, which is causing a conflict. This error typically arises during the execution of a program or transaction that expects a single representative for a supplier but finds more than one.
  Cause:
  The error occurs when:
  
  A supplier (vendor) has multiple representatives assigned in the system.
  The system is trying to process or update the supplier information, but it encounters multiple representatives, which leads to ambiguity.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Representatives:
  
  Use transaction codes like MK03 (Display Vendor) or MK02 (Change Vendor) to check the representatives assigned to the supplier.
  You can also use the relevant tables (e.g., LFA1 for vendor master data) to query the representatives.
  
  
  
  Review and Consolidate:
  
  Determine if all the representatives are necessary. If not, you may need to remove or consolidate them.
  If a representative is no longer valid or needed, you can delete or deactivate their assignment.
  
  
  
  Update the Supplier Record:
  
  If you need to keep multiple representatives, ensure that the system can handle this scenario. You may need to adjust the configuration or settings related to vendor representatives.
  If only one representative is required, ensure that the supplier record reflects this by removing the additional representatives.
  
  
  
  Check for Custom Logic:
  
  If your organization has custom logic or enhancements related to vendor management, ensure that they are not causing this issue.
  
  
  
  Run the Program Again:
  
  After making the necessary changes, rerun the program or transaction that triggered the error to see if it resolves the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to vendor management, such as MK01 (Create Vendor), MK02, and MK03.
  Tables: Understand the relevant tables that store vendor and representative information, such as LFA1 (Vendor Master) and LFB1 (Vendor Master Company Code).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions specific to your version of SAP.
  
  If the issue persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.