How To Fix EHPRC_RCS_XPRA031 - Supplier &1 is assigned as representative for client &2

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_RCS_XPRA - RCS: Messages for data conversion report (XPRA)

• Message number: 031

• Message text: Supplier &1 is assigned as representative for client &2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

If no other representative is assigned to supplier &V1& in the supplier
master, the supplier is assigned as representative in the SVT OR table.
If another representative is assigned to supplier &V1& in the supplier
master, the system uses that representative for the assignment to
supplier &V1& in the SVT OR table. The log displays an additional
message about multiple assigned representatives and displays the
representative assigned in this case.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_RCS_XPRA031 - Supplier &1 is assigned as representative for client &2 ?

  The SAP error message EHPRC_RCS_XPRA031 indicates that a supplier is assigned as a representative for a specific client. This error typically arises during the execution of a program or transaction that involves changes to supplier data, particularly in the context of the SAP Supplier Relationship Management (SRM) or similar modules.
  Cause:
  The error occurs when:
  
  A supplier (vendor) is assigned as a representative for a client, but the system is unable to process this assignment due to certain constraints or conditions.
  There may be inconsistencies in the data, such as missing or incorrect configurations related to the supplier or client.
  The system may be enforcing business rules that prevent the assignment from being valid in the current context.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Supplier and Client Configuration:
  
  Verify the configuration settings for the supplier and the client in the SAP system. Ensure that the supplier is correctly set up and that there are no missing details.
  
  
  
  Review Assignments:
  
  Check if the supplier is indeed assigned as a representative for the client in the system. You can do this by navigating to the relevant transaction codes (e.g., XK03 for vendor display) and reviewing the assignments.
  
  
  
  Data Consistency:
  
  Ensure that there are no inconsistencies in the data. This may involve checking for duplicate entries or incorrect data that could be causing the error.
  
  
  
  Authorization Issues:
  
  Ensure that you have the necessary authorizations to make changes to the supplier or client data. Lack of proper permissions can also lead to errors.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to this specific error message. There may be specific guidelines or patches available that address this issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights or solutions based on the specific version of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as XK03 (Display Vendor), XK02 (Change Vendor), and others that may be involved in managing supplier data.
  SAP Notes: Search for SAP Notes related to EHPRC_RCS_XPRA031 in the SAP Support Portal for any known issues or fixes.
  Business Rules: Understand the business rules that govern supplier-client relationships in your organization, as these may impact how assignments are processed.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.