How To Fix EHPRC_RCS160 - Pre-registration record is not definite (substance &1, legal entity &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_RCS - REACH Compliance Messages

• Message number: 160

• Message text: Pre-registration record is not definite (substance &1, legal entity &2)

What causes this issue?

Several data records were found for substance &V1&, legal entity &V2&,
and value assignment &V3& even though only one data record was expected.

System Response

The first record found was transferred.

How to fix this error?

Check your data in the specification workbench or SAP Product and REACH
Compliance.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_RCS160 - Pre-registration record is not definite (substance &1, legal entity &2) ?

  The SAP error message EHPRC_RCS160 indicates that there is an issue with the pre-registration record for a specific substance and legal entity. This error typically arises in the context of compliance with chemical regulations, such as REACH (Registration, Evaluation, Authorisation, and Restriction of Chemicals) in the European Union.
  Cause:
  The error message "Pre-registration record is not definite" suggests that the pre-registration record for the specified substance and legal entity is either incomplete, not properly maintained, or lacks the necessary confirmations to be considered definite. This could be due to several reasons, including:
  
  Incomplete Data: Required fields in the pre-registration record may be missing or incorrectly filled out.
  Status Issues: The pre-registration record may not have been finalized or confirmed, leading to it being in a provisional state.
  Legal Entity Issues: The legal entity associated with the substance may not be correctly set up or may not have the necessary permissions or registrations.
  Substance Issues: The substance may not be recognized in the system, or there may be discrepancies in the substance identification.
  
  Solution:
  To resolve the EHPRC_RCS160 error, you can follow these steps:
  
  
  Check Pre-registration Record:
  
  Navigate to the relevant transaction in SAP where you can view the pre-registration records (e.g., EHPRC transaction codes).
  Verify that all required fields are filled out correctly and that the record is complete.
  
  
  
  Confirm Status:
  
  Ensure that the pre-registration record has been finalized. Look for any status indicators that suggest it is still in a draft or provisional state.
  If necessary, confirm or finalize the record to change its status to definite.
  
  
  
  Review Legal Entity Setup:
  
  Check the configuration of the legal entity in the system. Ensure that it is correctly set up and has the necessary authorizations to handle the substance.
  Verify that the legal entity is linked to the correct pre-registration record.
  
  
  
  Substance Identification:
  
  Ensure that the substance is correctly identified in the system. Check for any discrepancies in the substance name, CAS number, or other identifiers.
  If the substance is new or has been recently added, ensure that it has been properly registered in the system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources related to EHPRC and chemical compliance for additional guidance on handling pre-registration records.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP experts who specialize in EHPRC and regulatory compliance.
  
  
  
  Related Information:
  
  SAP Modules: This error is typically related to the SAP Environment, Health, and Safety (EHS) module, specifically the Regulatory Compliance (EHPRC) component.
  Regulatory Compliance: Understanding the regulatory framework (like REACH) that governs chemical substances can provide context for the importance of maintaining accurate pre-registration records.
  Training and Documentation: Ensure that users involved in managing substances and compliance are trained on the relevant SAP processes and have access to up-to-date documentation.
  
  By following these steps, you should be able to identify and resolve the issue causing the EHPRC_RCS160 error message.