How To Fix EHPRC_CP_IMDS_RES005 - Cannot replace a productive data sheet/module

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_CP_IMDS_RES - Message Class for IMDS Results

• Message number: 005

• Message text: Cannot replace a productive data sheet/module

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_CP_IMDS_RES005 - Cannot replace a productive data sheet/module ?

  The SAP error message EHPRC_CP_IMDS_RES005 indicates that there is an attempt to replace a productive data sheet or module in the IMDS (International Material Data System) that is currently in use or marked as productive. This error typically arises in the context of managing material data and compliance within SAP's Environment, Health, and Safety (EHS) module.
  Cause:
  
  Productive Status: The data sheet or module you are trying to replace is marked as "productive," meaning it is actively being used in production or has been approved for use.
  Data Integrity: SAP enforces rules to maintain data integrity and compliance, preventing changes to data that could affect production processes or regulatory compliance.
  Locking Mechanism: The system may have a locking mechanism that prevents modifications to ensure that no changes are made to critical data that could impact operations.
  
  Solution:
  
  
  Check Status: Verify the status of the data sheet or module. If it is indeed marked as productive, you will need to either:
  
  Unmark it as Productive: If you have the necessary permissions, you can change the status of the data sheet/module to a non-productive state. This usually involves going into the relevant transaction and changing the status.
  Create a New Version: Instead of replacing the existing productive data sheet/module, consider creating a new version of it. This allows you to make the necessary changes while keeping the original productive version intact.
  
  
  
  Consult with Stakeholders: If you are unsure about changing the status or creating a new version, consult with relevant stakeholders (e.g., compliance officers, product managers) to ensure that the changes align with business processes and compliance requirements.
  
  
  Review Permissions: Ensure that you have the necessary permissions to make changes to the data sheets/modules. If not, you may need to request access or have someone with the appropriate permissions make the changes.
  
  
  Documentation: Document any changes made to the data sheets/modules for future reference and compliance audits.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version of the software.
  Training and Documentation: Ensure that users involved in managing IMDS data are trained on the processes and implications of changing productive data sheets/modules.
  EHS Module: Familiarize yourself with the functionalities of the SAP EHS module, particularly how it handles material data and compliance, to better understand the implications of your actions.
  
  If the issue persists after following these steps, consider reaching out to SAP support for further assistance.