How To Fix EHPRC_CP_IMDS_COM020 - AI contract expired or overbooked

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_CP_IMDS_COM - Message Class for IMDS Communication

• Message number: 020

• Message text: AI contract expired or overbooked

What causes this issue?

Your IMDS Advanced Interface contract is expired, not yet valid, or
overbooked.

System Response

You cannot perform any uploads.

How to fix this error?

Log in to the International Material Data System (IMDS) via your browser
and check the administration/contract administration menu for details.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_CP_IMDS_COM020 - AI contract expired or overbooked ?

  The SAP error message EHPRC_CP_IMDS_COM020 typically indicates that there is an issue with a contract related to the Integrated Material Data System (IMDS) in the context of SAP's Environment, Health, and Safety (EHS) module. This error can occur when a contract has either expired or has been overbooked, meaning that the allocated resources or quantities have been exceeded.
  Causes:
  
  Contract Expiration: The contract associated with the transaction has reached its expiration date, and therefore, it can no longer be used for new bookings or transactions.
  Overbooking: The quantity or resources that are being requested exceed the limits defined in the contract. This could happen if there are multiple transactions trying to utilize the same contract simultaneously.
  Incorrect Configuration: There may be issues with the configuration of the contract in the system, such as incorrect validity dates or limits set on the contract.
  Data Entry Errors: Mistakes in entering the contract details or the quantities being requested can lead to this error.
  
  Solutions:
  
  Check Contract Validity: Verify the validity dates of the contract in question. If the contract has expired, you may need to renew it or create a new contract.
  Review Contract Limits: Check the limits set on the contract to ensure that the requested quantities do not exceed these limits. If necessary, adjust the contract limits or reduce the requested quantity.
  Update Contract Information: If the contract is still valid but has incorrect information, update the contract details in the system to reflect the correct terms.
  Consult with Stakeholders: If you are unsure about the contract status or limits, consult with the relevant stakeholders (e.g., contract managers, procurement team) to clarify the situation.
  System Configuration: If the issue persists, it may be necessary to review the system configuration related to contracts and ensure that everything is set up correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes in SAP to view or edit contracts, such as ME33K (Display Contract) or ME32K (Change Contract).
  Documentation: Refer to SAP documentation or help files for detailed information on managing contracts within the EHS module.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support or your organization's SAP help desk for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.