How To Fix EHPRC_CP_IMDS018 - Error while loading the file from DMS; file was not loaded

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_CP_IMDS - Message Class for IMDS

• Message number: 018

• Message text: Error while loading the file from DMS; file was not loaded

What causes this issue?

There was an error when loading the document from the document
management system (DMS):
Document type: &V1&
Document number: &V2&
Document part: &V3&
Document version: &V4&

System Response

How to fix this error?

Try to load the document again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_CP_IMDS018 - Error while loading the file from DMS; file was not loaded ?

  The SAP error message EHPRC_CP_IMDS018 typically indicates an issue encountered while trying to load a file from the Document Management System (DMS) into the SAP system. This error can arise due to various reasons, and understanding the cause is crucial for finding an appropriate solution.
  Possible Causes:
  
  File Not Found: The specified file may not exist in the DMS or the path to the file may be incorrect.
  File Permissions: The user may not have the necessary permissions to access the file in the DMS.
  File Format Issues: The file format may not be supported or may be corrupted.
  Network Issues: There could be network connectivity problems preventing access to the DMS.
  Configuration Issues: There may be misconfigurations in the DMS settings or in the SAP system that are preventing the file from being loaded.
  System Limitations: The file size may exceed the limits set in the SAP system or DMS.
  
  Solutions:
  
  Verify File Existence: Check if the file exists in the DMS and that the path specified in the SAP transaction is correct.
  Check Permissions: Ensure that the user has the necessary permissions to access and load the file from the DMS.
  Validate File Format: Confirm that the file format is supported by the SAP system and that the file is not corrupted.
  Network Connectivity: Test the network connection to ensure that there are no issues accessing the DMS.
  Review Configuration: Check the configuration settings in both the DMS and SAP to ensure they are correctly set up for file loading.
  File Size Limit: If the file is too large, consider splitting it into smaller files or adjusting the system settings to allow larger file sizes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes often provide specific guidance or updates that can resolve issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for managing documents in DMS.
  Logs and Traces: Review system logs and traces for more detailed error messages that can provide additional context for troubleshooting.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found effective.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical support team for further assistance.