How To Fix EDI_MM_ORDER_RESP003 - Referenced Purchase Order is not found in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: EDI_MM_ORDER_RESP - EDI Order Response

• Message number: 003

• Message text: Referenced Purchase Order is not found in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EDI_MM_ORDER_RESP003 - Referenced Purchase Order is not found in the system ?

  The SAP error message "EDI_MM_ORDER_RESP003: Referenced Purchase Order is not found in the system" typically occurs in the context of Electronic Data Interchange (EDI) when processing inbound messages related to purchase orders. This error indicates that the system cannot find the purchase order referenced in the incoming EDI message.
  Causes:
  
  Incorrect Purchase Order Number: The purchase order number in the EDI message may be incorrect or misspelled.
  Purchase Order Not Created: The purchase order may not have been created in the SAP system or may have been deleted.
  Timing Issues: The EDI message may be processed before the purchase order is fully created or saved in the system.
  Data Synchronization Issues: There may be issues with data synchronization between systems, especially if the EDI is being processed in a different system than where the purchase order was created.
  Incorrect EDI Configuration: The EDI configuration may not be set up correctly, leading to issues in how the purchase order numbers are being interpreted.
  
  Solutions:
  
  Verify Purchase Order Number: Check the purchase order number in the EDI message against the SAP system to ensure it is correct.
  Create the Purchase Order: If the purchase order does not exist, create it in the SAP system.
  Check for Deletion: If the purchase order was deleted, you may need to recreate it or check if it can be restored.
  Timing Check: Ensure that the EDI message is being processed after the purchase order has been created and saved in the system.
  Review EDI Configuration: Check the EDI configuration settings in SAP to ensure that they are set up correctly for processing purchase orders.
  Consult Logs: Review the application logs (transaction SLG1) for more detailed error messages that may provide additional context.
  
  Related Information:
  
  Transaction Codes: Use transaction codes like ME23N (Display Purchase Order) to check the existence of the purchase order.
  EDI Messages: Familiarize yourself with the specific EDI message types being used (e.g., ORDERS, ORDERACK) and their expected formats.
  SAP Notes: Check SAP Notes for any known issues or patches related to EDI processing and purchase orders.
  Integration with Other Systems: If your SAP system is integrated with other systems (like a supplier's system), ensure that the integration is functioning correctly and that data is being transmitted accurately.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.