How To Fix EBR617 - Production order &1: 'Batch record archived' status not set

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 617

• Message text: Production order &1: 'Batch record archived' status not set

What causes this issue?

Another user is locking production order &V1& for the batch you have
selected. For this reason, the system cannot set status <LS>Batch Record
Archived (BRAR)</> in the order. Archiving has been terminated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Trigger archiving again later.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR617 - Production order &1: 'Batch record archived' status not set ?

  The SAP error message EBR617 indicates that a production order has a status of "Batch record archived," which means that the batch record associated with the production order has been archived and is no longer available for processing. This can occur in scenarios where the batch record is no longer needed for active operations, but the production order still references it.
  Cause:
  
  Archiving Process: The batch record may have been archived as part of a regular data management process to free up space or improve system performance.
  Incorrect Status: The production order may not have been updated correctly to reflect the archived status of the batch record.
  System Configuration: There may be configuration settings in the SAP system that dictate how batch records are managed and archived.
  
  Solution:
  
  Check Batch Record Status: Verify the status of the batch record associated with the production order. You can do this by using transaction codes like CO03 (Display Production Order) and checking the batch record details.
  Unarchive the Batch Record: If the batch record needs to be accessed, you may need to unarchive it. This typically requires administrative access and may involve using specific transaction codes or tools provided by SAP for data management.
  Update Production Order: If the production order is still valid and needs to be processed, you may need to update its status or create a new production order that references an active batch record.
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or functional team to understand the archiving policies and procedures in your organization.
  Error Handling: If this error is encountered frequently, consider implementing error handling procedures or alerts to notify users when a batch record is archived.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO03 (Display Production Order), CO02 (Change Production Order), and SARA (Archive Administration).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  User Roles: Ensure that users have the appropriate roles and permissions to access archived data if necessary.
  Archiving Strategy: Review your organization's archiving strategy to ensure it aligns with operational needs and compliance requirements.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further assistance.