How To Fix EBR565 - Material &1, Batch &2, Plant &3: DS Process Not Marked for Archive

EBR565 - Overview

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 565

• Message text: Material &1, Batch &2, Plant &3: DS Process Not Marked for Archive

What causes this issue?

The signature process (ID: &V4&) that belongs to batch &V2& of material
&V1& in plant &V3& could not be marked for archiving.

System Response

The signature process is not ready to be archived.

How to fix this error?

Check the reasons why the signature process cannot be marked for
archived. Possible root causes:
Signature process of the batch record version is still open (neither
completed or cancelled)
Signature process is already marked for archiving or has been archived
before (but without subsequent deletion of the archived data from the
database)
Other reasons that prevent marking the signature process for archiving

Procedure for System Administrators

Check the corresponding entries of the signature process (ID: &V4&) in
the database tables <ZK>SIGNH</>, <ZK>SIGNS</>, and in the meta database
table <ZK>VBP_APPR_DS_META</>.

Error message extract from SAP system. Copyright SAP SE.

EBR565 - Details

• The SAP error message EBR565 indicates that a specific material batch in a particular plant is not marked for archiving in the Data Store (DS) process. This error typically arises in the context of batch management and archiving processes within SAP, particularly in the context of the Environment, Health, and Safety (EHS) module or similar areas where batch data is managed.
  
  Cause:
  The error occurs when:
  
  The specified material batch is not set up correctly for archiving.
  The Data Store process for the material batch is not marked as eligible for archiving.
  There may be configuration issues in the archiving settings for the material or batch.
  
  
  Solution:
  To resolve the EBR565 error, you can follow these steps:
  
  
  Check Archiving Settings:
  
  Go to the transaction code SARA (Archive Administration).
  Check the archiving object related to the material batch (e.g., MATERIAL or BATCH).
  Ensure that the relevant settings for archiving are correctly configured.
  
  
  
  Mark the Data Store Process for Archiving:
  
  Navigate to the relevant configuration