How To Fix EBR565 - Material &1, Batch &2, Plant &3: DS Process Not Marked for Archive

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 565

• Message text: Material &1, Batch &2, Plant &3: DS Process Not Marked for Archive

What causes this issue?

The signature process (ID: &V4&) that belongs to batch &V2& of material
&V1& in plant &V3& could not be marked for archiving.

System Response

The signature process is not ready to be archived.

How to fix this error?

Check the reasons why the signature process cannot be marked for
archived. Possible root causes:
Signature process of the batch record version is still open (neither
completed or cancelled)
Signature process is already marked for archiving or has been archived
before (but without subsequent deletion of the archived data from the
database)
Other reasons that prevent marking the signature process for archiving

Procedure for System Administrators

Check the corresponding entries of the signature process (ID: &V4&) in
the database tables <ZK>SIGNH</>, <ZK>SIGNS</>, and in the meta database
table <ZK>VBP_APPR_DS_META</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR565 - Material &1, Batch &2, Plant &3: DS Process Not Marked for Archive ?

  The SAP error message EBR565 indicates that a specific material batch in a particular plant is not marked for archiving in the Data Store (DS) process. This error typically arises in the context of batch management and archiving processes within SAP, particularly in the context of the Environment, Health, and Safety (EHS) module or similar areas where batch data is managed.
  Cause:
  The error occurs when:
  
  The specified material batch is not set up correctly for archiving.
  The Data Store process for the material batch is not marked as eligible for archiving.
  There may be configuration issues in the archiving settings for the material or batch.
  
  Solution:
  To resolve the EBR565 error, you can follow these steps:
  
  
  Check Archiving Settings:
  
  Go to the transaction code SARA (Archive Administration).
  Check the archiving object related to the material batch (e.g., MATERIAL or BATCH).
  Ensure that the relevant settings for archiving are correctly configured.
  
  
  
  Mark the Data Store Process for Archiving:
  
  Navigate to the relevant configuration settings for the Data Store process.
  Ensure that the specific material and batch are marked for archiving. This may involve setting flags or indicators in the configuration.
  
  
  
  Review Batch Management Settings:
  
  Check the batch management settings for the material in question.
  Ensure that the batch is not locked or in a status that prevents it from being archived.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving processes for materials and batches. There may be specific notes or guidelines provided by SAP that can help in resolving the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above settings, consider reaching out to SAP support for further assistance. They may provide insights based on the specific version of SAP you are using.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  MM03: Display Material
  MM02: Change Material
  MM01: Create Material
  
  
  
  Batch Management:
  
  Ensure that batch management is properly configured for the materials in question.
  Review the batch status and ensure it is not in a state that would prevent archiving.
  
  
  
  Archiving Objects:
  
  Familiarize yourself with the relevant archiving objects and their configurations in your SAP system.
  
  
  
  By following these steps, you should be able to identify the cause of the EBR565 error and implement the necessary solutions to resolve it.