How To Fix EBR522 - Error while archiving "user-defined data" document (batch rec. &1 &2 &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 522

• Message text: Error while archiving "user-defined data" document (batch rec. &1 &2 &3)

What causes this issue?

A system error occurred while archiving the <LS>User-defined data</>
document for batch &V1& of material &V2& in plant &V3&. Archiving was
terminated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSVERW OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR522 - Error while archiving "user-defined data" document (batch rec. &1 &2 &3) ?

  The SAP error message EBR522 indicates that there is an issue while attempting to archive a "user-defined data" document, specifically related to batch records. This error can occur for various reasons, and understanding the cause and potential solutions can help resolve the issue.
  Cause of EBR522 Error
  
  Data Integrity Issues: The document you are trying to archive may have inconsistencies or integrity issues in the underlying data.
  Missing Authorizations: The user attempting to perform the archiving may not have the necessary authorizations to archive the document.
  Configuration Issues: There may be configuration settings in the archiving object that are not set up correctly.
  Batch Record Status: The batch record may be in a status that does not allow archiving (e.g., it may be locked or in use).
  Dependencies: There may be dependencies on other documents or records that need to be resolved before archiving can occur.
  
  Solutions
  
  
  Check Data Integrity:
  
  Review the document and associated data for any inconsistencies or errors. Ensure that all required fields are populated and that there are no data integrity issues.
  
  
  
  Verify Authorizations:
  
  Ensure that the user has the necessary authorizations to perform archiving. Check the user's roles and permissions in the SAP system.
  
  
  
  Review Configuration:
  
  Check the configuration settings for the archiving object related to the user-defined data document. Ensure that all necessary settings are correctly configured.
  
  
  
  Check Batch Record Status:
  
  Verify the status of the batch record. If it is locked or in use, you may need to unlock it or wait until it is no longer in use before attempting to archive.
  
  
  
  Resolve Dependencies:
  
  Identify any dependencies that may be preventing the archiving process. This could involve checking for related documents or records that need to be processed first.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message. There may be patches or updates available that resolve known issues.
  
  
  
  Use Transaction SARA:
  
  Use transaction SARA to check the archiving object and see if there are any logs or additional information related to the error. This transaction can provide insights into what went wrong during the archiving process.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. Provide them with the error message details and any relevant logs.
  
  
  
  Related Information
  
  Archiving Objects: Understand the specific archiving object related to the user-defined data document. Each archiving object has its own configuration and requirements.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  Documentation: Review SAP documentation related to archiving processes and best practices to ensure compliance with system requirements.
  
  By following these steps, you should be able to diagnose and resolve the EBR522 error effectively.