How To Fix EBR480 - Error when creating a new batch record version (document type &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 480

• Message text: Error when creating a new batch record version (document type &1)

What causes this issue?

The batch record you have selected has already been approved. Before
you can make changes, the system, therefore, creates a new version of
the batch record. However, an internal error occurred while creating
the new version. For this reason, you cannot change the batch record.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSVERW OBJECT DOKU ID TX LANGUAGE EN
Note to System Administration
The batch record that the user has selected was created before Release
4.6A. The new version of the batch record was created in the current
release.
Batch record management has been completely revised in Release 4.6A and
for this reason, the link to the archive files must be created again
when the new version is created. To do so, the document types for the
batch record must be linked to business object <LS>BUS3053001 (Batch
Record)</>. This link is missing for document type &V1&.

Procedure for System Administrators

Carry out the activity <DS:SIMG.PPPI_PD_230>Define Links to Content
Servers</> in Customizing for <LS>Batch Records</>.
Make a new link entry for document type &V1& and business object
<LS>BUS3051 (Batch Record)</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR480 - Error when creating a new batch record version (document type &1) ?

  The SAP error message EBR480 typically occurs when there is an issue related to the creation of a new batch record version for a specific document type. This error can arise due to various reasons, and understanding the cause is essential for finding an appropriate solution.
  Cause of EBR480 Error
  
  
  Missing Configuration: The document type specified may not be properly configured in the system. This could include missing settings in the batch record management configuration.
  
  
  Authorization Issues: The user attempting to create the batch record may not have the necessary authorizations to perform this action.
  
  
  Data Inconsistencies: There may be inconsistencies or missing data in the master data or related documents that are required for creating the batch record.
  
  
  System Settings: The system settings for batch record management may not be correctly set up, leading to issues when trying to create a new version.
  
  
  Document Type Restrictions: The specific document type may have restrictions or conditions that are not being met, preventing the creation of a new batch record version.
  
  
  Solution to EBR480 Error
  
  
  Check Configuration: Verify the configuration settings for the document type in the batch record management. Ensure that all necessary parameters are set correctly.
  
  
  Review Authorizations: Check the user’s authorization profile to ensure they have the necessary permissions to create batch records. This can be done through transaction codes like SU01 or PFCG.
  
  
  Validate Data: Ensure that all required data for the batch record is complete and consistent. This includes checking master data, material data, and any related documents.
  
  
  Consult Documentation: Review the SAP documentation related to batch record management and the specific document type to understand any specific requirements or restrictions.
  
  
  Check System Settings: Ensure that the system settings for batch record management are correctly configured. This may involve consulting with your SAP Basis or technical team.
  
  
  Error Logs: Check the system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide patches or additional insights based on the specific version of SAP you are using.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  CEWB: Change Engineering Workbench
  C223: Maintain Batch Record Types
  SLG1: Display Application Log
  
  
  
  SAP Notes: Search for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  User Forums: Consider checking SAP community forums or user groups for similar issues and solutions shared by other users.
  
  
  By following these steps, you should be able to identify the cause of the EBR480 error and implement a suitable solution.