How To Fix EBR032 - You cannot archive the batch record for the selected batches

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 032

• Message text: You cannot archive the batch record for the selected batches

What causes this issue?

The system did not select any batch records to be archived for one of
the following reasons:
You are not authorized to archive batch records for the materials you
have selected.
The process orders for the existing batches have not been approved.
More than one incoming inspection lot exists for the existing batches.
The existing batch records are being processed by another user.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Depending on what caused the error, proceed as follows:
Ask your system administrator for the authorization required to archive
batch records.
Approve the process orders of those batch records you want to archive.

Procedure for System Administrators

Check the user authorizations in Customizing for <LS>Process Data
Documentation</>.
The user needs the authorization for transaction COCA (Transfer batch
record to optical archive), authorization object <LS>Batch record</>
(M_MATE_CHP).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR032 - You cannot archive the batch record for the selected batches ?

  The SAP error message EBR032, which states "You cannot archive the batch record for the selected batches," typically occurs in the context of batch management and archiving processes in SAP. This error indicates that there are certain conditions preventing the archiving of the specified batch records.
  Causes of EBR032
  
  
  Batch Status: The batch may be in a status that does not allow archiving. For example, if the batch is still in use or has not been fully processed, it cannot be archived.
  
  
  Dependencies: There may be dependencies or references to the batch in other documents or processes (e.g., open orders, stock movements) that prevent it from being archived.
  
  
  Data Integrity Issues: There could be data integrity issues or inconsistencies in the batch records that need to be resolved before archiving can occur.
  
  
  Authorization Issues: The user attempting to archive the batch may not have the necessary authorizations to perform the archiving operation.
  
  
  Configuration Settings: The archiving configuration settings in SAP may not be correctly set up, leading to restrictions on archiving certain batches.
  
  
  Solutions to EBR032
  
  
  Check Batch Status: Verify the status of the batch records you are trying to archive. Ensure that they are not in use and are eligible for archiving.
  
  
  Resolve Dependencies: Investigate any dependencies or references to the batch. Ensure that there are no open transactions or documents that are linked to the batch. This may involve checking for open production orders, stock movements, or other related documents.
  
  
  Data Cleanup: If there are data integrity issues, perform necessary data cleanup or corrections. This may involve correcting any inconsistencies in the batch records.
  
  
  User Authorizations: Ensure that the user has the appropriate authorizations to perform the archiving operation. Check the user's roles and permissions in SAP.
  
  
  Review Archiving Configuration: Check the archiving configuration settings in SAP to ensure they are set up correctly. This may involve consulting with your SAP Basis or configuration team.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to batch management and archiving for any specific guidelines or troubleshooting steps.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and MMBE (Stock Overview) to help manage and review batch records.
  
  
  SAP Notes: Check for any SAP Notes related to the EBR032 error message for additional insights or patches that may address the issue.
  
  
  Support: If the issue persists after trying the above solutions, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the EBR032 error and take appropriate actions to resolve it.