How To Fix EBR018 - Change batch record in process data documentation

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 018

• Message text: Change batch record in process data documentation

What causes this issue?

The document info record you selected belongs to document type <LS>EBR
</>, that is, it is the header record of a
<DS:GLOS.3526C4F6AFAB52B9E10000009B38F974>batch record</>.
However, you cannot change batch records in the document management
system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If required, change the batch record in process data documentation.
For more information, see the SAP Library under <LS>Storage Scenarios PP
</> -> <LS>Optical Archiving of Batch Records</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR018 - Change batch record in process data documentation ?

  The SAP error message EBR018, which states "Change batch record in process data documentation," typically occurs in the context of batch management and electronic batch record (EBR) processes. This error indicates that there is an issue with the batch record that needs to be addressed before proceeding with further actions.
  Cause:
  The error can arise due to several reasons, including:
  
  Incomplete Data: Required fields in the batch record may not be filled out completely.
  Locked Records: The batch record might be locked by another user or process, preventing changes.
  Validation Errors: There may be validation rules that are not met, such as incorrect data formats or values.
  Authorization Issues: The user may not have the necessary permissions to modify the batch record.
  Process Status: The batch record may be in a status that does not allow changes (e.g., completed or archived).
  
  Solution:
  To resolve the EBR018 error, you can take the following steps:
  
  Check Data Completeness: Review the batch record to ensure all required fields are filled out correctly.
  Unlock the Record: If the record is locked, check with your team to see if another user is editing it. You may need to wait or ask them to release the lock.
  Review Validation Rules: Ensure that all data entered complies with the validation rules set in the system.
  Check User Permissions: Verify that you have the necessary authorizations to make changes to the batch record. If not, contact your system administrator.
  Review Process Status: Check the status of the batch record. If it is in a status that does not allow changes, you may need to change the status or create a new record.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO02 (Change Production Order), C223 (Change Batch Record), or C201 (Create Production Order) that may be involved in the process.
  Batch Management Configuration: Understanding the configuration settings for batch management in SAP can help in troubleshooting issues related to batch records.
  SAP Notes: Check SAP Notes for any known issues or patches related to the EBR018 error.
  Documentation: Refer to SAP documentation or user manuals for detailed guidance on batch record management and electronic batch records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.