How To Fix EBDR005 - BDR &1 cannot be deleted because it has already been invoiced.

SAP Error Message - Details

• Message type: E = Error

• Message class: EBDR - Message class for External Billing Document Requests

• Message number: 005

• Message text: BDR &1 cannot be deleted because it has already been invoiced.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EBDR005 - BDR &1 cannot be deleted because it has already been invoiced. ?

  The SAP error message EBDR005 indicates that a Business Document Reference (BDR) cannot be deleted because it has already been invoiced. This typically occurs in scenarios where a document, such as a purchase order or sales order, has been processed and an invoice has been generated against it. 
  Cause:
  
  Invoicing Status: The primary cause of this error is that the BDR is linked to an invoice that has already been posted. Once an invoice is created, the associated BDR is considered finalized and cannot be deleted.
  Document Flow: The document flow in SAP maintains a relationship between various documents (like purchase orders, delivery notes, and invoices). If a document is part of this flow and has been invoiced, it cannot be deleted to maintain data integrity.
  Business Rules: Business rules and compliance requirements often dictate that once a financial transaction has been recorded (like an invoice), the related documents must remain intact for auditing and reporting purposes.
  
  Solution:
  
  Review Document Status: Check the status of the BDR to confirm that it has indeed been invoiced. You can do this by reviewing the document flow in the relevant transaction (e.g., ME23N for purchase orders).
  Reverse Invoice: If you need to delete the BDR, you may need to reverse or cancel the invoice first. This can typically be done through the transaction code for invoice reversal (e.g., MIRO for invoice verification).
  Consult with Finance: If the invoice is valid and should not be reversed, consult with your finance or accounting department to understand the implications of deleting the BDR and whether there are alternative solutions.
  Use Alternative Actions: Instead of deleting the BDR, consider whether you can mark it as inactive or use other methods to manage the document without deletion.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), MIRO (Invoice Verification), and others that may be relevant to your specific scenario.
  SAP Documentation: Refer to SAP Help documentation for more detailed information on document management and invoicing processes.
  User Permissions: Ensure that you have the necessary permissions to perform actions related to invoices and BDRs, as restrictions may apply based on user roles.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP financial processes.