How To Fix EB261 - Reversal not poss.CP document rev. &1 already entered in coll.bill.doc &2

SAP Error Message - Details

• Message type: E = Error

• Message class: EB - IS-U invoicing

• Message number: 261

• Message text: Reversal not poss.CP document rev. &1 already entered in coll.bill.doc &2

What causes this issue?

You want to reverse collective bill &V3&. However, this bill contains
the child print document &V4&, which has already been reversed. The
resulting reversal document has been entered in the collective bill
print document &V2&. This collective bill print document has not been
reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you still want to reverse the collective bill, you must first of all
reverse collective bill &V2&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EB261 - Reversal not poss.CP document rev. &1 already entered in coll.bill.doc &2 ?

  The SAP error message EB261 indicates that a reversal of a credit memo (CP document) cannot be processed because the reversal has already been entered in the collective billing document. This typically occurs in the context of billing and invoicing processes within SAP, particularly when dealing with credit memos and collective billing documents.
  Cause:
  
  Duplicate Reversal Attempt: The error usually arises when there is an attempt to reverse a credit memo that has already been reversed or processed in a collective billing document.
  Document Status: The credit memo may already be in a status that does not allow for further reversals.
  Data Integrity: There may be issues with data integrity or inconsistencies in the billing documents.
  
  Solution:
  
  Check Document Status: Verify the status of the credit memo and the collective billing document. Ensure that the credit memo has not already been reversed or processed.
  Review Billing Documents: Look into the collective billing document mentioned in the error message. Check if the credit memo is already included in that document.
  Use Correct Transaction: Ensure that you are using the correct transaction code for reversing the credit memo. Sometimes, using the wrong transaction can lead to such errors.
  Consult with SAP Support: If the issue persists, it may be necessary to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error.
  Manual Adjustment: If the reversal is indeed necessary and cannot be processed through standard means, consider manual adjustments or alternative methods to correct the billing documents.
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on billing processes and error handling.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF11 (Cancel Billing Document) and VF02 (Change Billing Document) to manage billing documents effectively.
  SAP Notes: Check SAP Notes for any updates or specific instructions related to error EB261, as SAP frequently updates its knowledge base with solutions for common issues.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.