How To Fix EB254 - Different billing key dates for mandatory groups (CA: &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: EB - IS-U invoicing

• Message number: 254

• Message text: Different billing key dates for mandatory groups (CA: &1)

What causes this issue?

You have activated the mandatory group check at the billing key date
level. However, the system could not map all mandatory groups on a
certain billing key date for the existing billing documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Bill the missing contracts, so that the mandatory groups can be mapped
for all billing key dates, or deactivate the setting in Customizing.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EB254 - Different billing key dates for mandatory groups (CA: &1) ?

  The SAP error message EB254, which states "Different billing key dates for mandatory groups (CA: &1)," typically occurs in the context of billing document processing, particularly when there are inconsistencies in the billing key dates for mandatory groups in a billing document.
  Cause:
  The error is usually caused by one of the following issues:
  
  Inconsistent Billing Key Dates: The billing key dates for different items or groups in the billing document do not match. This can happen if the items belong to different billing groups or if there are discrepancies in the billing date settings.
  Configuration Issues: There may be configuration settings in the billing document that enforce consistency in billing key dates, and if these settings are not adhered to, the error will be triggered.
  Data Entry Errors: Manual entry errors during the creation of the billing document can lead to different billing key dates being assigned to items that should share the same date.
  
  Solution:
  To resolve the EB254 error, you can take the following steps:
  
  Check Billing Key Dates: Review the billing document and check the billing key dates for all items. Ensure that they are consistent across all mandatory groups.
  Adjust Dates: If you find discrepancies, adjust the billing key dates to ensure they match. This may involve changing the billing date for certain items or groups.
  Review Configuration: If the issue persists, review the configuration settings related to billing documents in your SAP system. Ensure that the settings for mandatory groups and billing key dates are correctly defined.
  Recreate the Document: In some cases, it may be easier to recreate the billing document from scratch, ensuring that all items have consistent billing key dates from the outset.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling billing key dates and mandatory groups.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as VF01 (Create Billing Document) or VF02 (Change Billing Document) to access and modify billing documents.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Exits and Enhancements: If your organization has custom enhancements or user exits related to billing, review them to ensure they are not causing the issue.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in billing processes.