How To Fix EARC019 - Billing documents must have a retention period of at least 366 days

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 019

• Message text: Billing documents must have a retention period of at least 366 days

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC019 - Billing documents must have a retention period of at least 366 days ?

  The SAP error message EARC019 indicates that a billing document does not meet the required retention period of at least 366 days. This error typically arises in the context of document retention policies, which are often governed by legal or regulatory requirements. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  Retention Policy Settings: The system is configured to enforce a minimum retention period for billing documents, which is set to 366 days. If a billing document is created with a retention period shorter than this, the error will be triggered.
  Document Type Configuration: The specific document type used for the billing document may have settings that do not comply with the required retention period.
  Custom Settings: Custom configurations or modifications in the SAP system may also lead to this error if they do not align with the standard retention requirements.
  
  Solution:
  
  
  Adjust Retention Period:
  
  Review the retention period settings for the billing document in question. Ensure that the retention period is set to at least 366 days.
  This can typically be done in the configuration settings for the billing document type in the SAP system.
  
  
  
  Check Document Type Configuration:
  
  Navigate to the configuration settings for the specific billing document type (e.g., via transaction code SPRO).
  Ensure that the retention period settings for that document type comply with the minimum requirement.
  
  
  
  Consult with Compliance Team:
  
  If the retention period is dictated by legal or compliance requirements, consult with your compliance or legal team to ensure that the settings align with regulations.
  
  
  
  Testing:
  
  After making adjustments, test the creation of a new billing document to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Documentation: Review SAP documentation regarding document retention policies and billing document configurations to understand the implications of retention periods.
  User Roles and Authorizations: Ensure that users have the necessary authorizations to modify retention settings if required.
  
  Conclusion:
  The EARC019 error is a compliance-related issue that can be resolved by ensuring that billing documents are configured with the appropriate retention periods. By reviewing and adjusting the relevant settings in the SAP system, you can eliminate this error and ensure compliance with retention policies.