How To Fix EA610 - EDI: Field DOCNUM in data record is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: EA - IDoc Basis Messages

• Message number: 610

• Message text: EDI: Field DOCNUM in data record is invalid

What causes this issue?

An error was identified in a data record while adding an
<DS:GLOS.IDoc>IDoc</>.
Field DOCNUM contains the value &v1&, which is not permitted.
The incorrect value appeared first in segment &v2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please inform your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EA610 - EDI: Field DOCNUM in data record is invalid ?

  The SAP error message EA610, which states "EDI: Field DOCNUM in data record is invalid," typically occurs in the context of Electronic Data Interchange (EDI) when the system encounters an issue with the document number (DOCNUM) in the incoming EDI message. This error can arise due to various reasons, and understanding the cause and potential solutions is essential for resolving it.
  Causes of EA610 Error
  
  
  Invalid Document Number Format: The document number may not conform to the expected format defined in the EDI configuration. This could include incorrect length, invalid characters, or a format that does not match the expected pattern.
  
  
  Missing Document Number: The document number field may be empty or not populated in the incoming EDI message.
  
  
  Non-Existent Document: The document number provided in the EDI message may refer to a document that does not exist in the SAP system.
  
  
  Configuration Issues: There may be issues with the EDI configuration settings in SAP, such as incorrect mapping of fields or settings that do not align with the EDI partner's specifications.
  
  
  Data Mapping Errors: If the EDI mapping is not correctly set up, the system may not be able to interpret the document number correctly.
  
  
  Solutions to EA610 Error
  
  
  Check the EDI Message: Review the incoming EDI message to ensure that the DOCNUM field is populated correctly and adheres to the expected format. Validate that it contains the correct length and characters.
  
  
  Verify Document Existence: Check if the document number exists in the SAP system. You can do this by searching for the document in the relevant transaction (e.g., sales order, purchase order) to confirm its presence.
  
  
  Review EDI Configuration: Ensure that the EDI configuration settings are correct. This includes checking the partner profiles, message types, and field mappings to ensure they align with the specifications provided by the EDI partner.
  
  
  Update Mapping: If there are discrepancies in how the DOCNUM is mapped in the EDI configuration, update the mapping to ensure that the correct field in the EDI message corresponds to the expected field in SAP.
  
  
  Consult Documentation: Refer to the EDI documentation or guidelines provided by your EDI partner to ensure compliance with their requirements.
  
  
  Testing: After making any changes, conduct tests with sample EDI messages to ensure that the issue is resolved and that the system can process the messages without errors.
  
  
  Related Information
  
  Transaction Codes: You may use transaction codes like WE02 (EDI Audit Log) or WE19 (Test EDI) to analyze the EDI messages and troubleshoot issues.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on handling EDI errors.
  EDI Partner Communication: Maintain open communication with your EDI partners to clarify any discrepancies in document formats or requirements.
  
  By following these steps, you should be able to identify the root cause of the EA610 error and implement the necessary solutions to resolve it.