How To Fix DPR_ARCHIVING006 - EDMS: Document found with no physical contents in EDMS structure

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_ARCHIVING - Messages for Project Management Archiving

• Message number: 006

• Message text: EDMS: Document found with no physical contents in EDMS structure

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_ARCHIVING006 - EDMS: Document found with no physical contents in EDMS structure ?

  The SAP error message DPR_ARCHIVING006 indicates that there is a document in the Enterprise Document Management System (EDMS) that has been found but does not have any physical contents associated with it. This can occur during archiving processes or when trying to access documents that are expected to have associated files.
  Causes:
  
  Incomplete Document Upload: The document may have been uploaded incorrectly, resulting in a record being created without the actual file being attached.
  Corrupted Document: The document might have been corrupted during the upload or archiving process, leading to a situation where the metadata exists, but the physical file does not.
  Database Issues: There could be inconsistencies in the database where the document metadata is stored, leading to a mismatch between the document record and its physical content.
  Archiving Process Errors: If the archiving process was interrupted or not completed properly, it could leave behind references to documents without their physical contents.
  
  Solutions:
  
  Check Document Uploads: Verify the upload process for the affected documents. Ensure that the documents were uploaded correctly and that the physical files are present in the expected storage location.
  Re-upload Documents: If the documents are missing, re-upload them to the EDMS. Ensure that the upload process completes successfully.
  Database Consistency Check: Perform a consistency check on the database to identify and resolve any discrepancies between document records and their physical contents.
  Review Archiving Logs: Check the logs of the archiving process to identify any errors or warnings that occurred during the archiving of documents. This may provide insights into why the documents are missing their physical contents.
  Contact SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for further assistance. They may provide patches or additional troubleshooting steps.
  
  Related Information:
  
  EDMS Configuration: Ensure that the EDMS is configured correctly and that all necessary settings for document storage and retrieval are in place.
  Archiving Strategy: Review your archiving strategy to ensure that it aligns with best practices and that all documents are being archived properly.
  User Permissions: Check user permissions to ensure that users have the necessary rights to view and manage documents in the EDMS.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.