How To Fix DPR_APPROVAL056 - Individual approval has now been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_APPROVAL - Development Projects: Approval Messages

• Message number: 056

• Message text: Individual approval has now been deleted

What causes this issue?

You have opened your individual approval in display mode. Meanwhile,
this individual approval has been deleted in structure editing.
Therefore, the existing individual approval is out-of-date and can no
longer be changed.

System Response

The individual approval remains in display mode.

How to fix this error?

Exit the individual approval.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_APPROVAL056 - Individual approval has now been deleted ?

  The SAP error message DPR_APPROVAL056, which states "Individual approval has now been deleted," typically occurs in the context of project management and approval processes within SAP's Project System (PS) or Portfolio and Project Management (PPM) modules. This error indicates that an individual approval that was previously recorded has been deleted, which can disrupt workflows that depend on that approval.
  Causes:
  
  Manual Deletion: The approval may have been manually deleted by a user with the appropriate permissions.
  Workflow Changes: Changes in the workflow or approval process may lead to the deletion of approvals.
  Data Consistency Issues: There may be inconsistencies in the database or issues with data integrity that result in the deletion of approvals.
  System Errors: Bugs or errors in the SAP system could lead to unexpected deletions of approvals.
  
  Solutions:
  
  Check Approval Status: Verify the current status of the approval in the system. You can do this by navigating to the relevant project or approval document and checking the approval history.
  Recreate the Approval: If the approval was deleted unintentionally, you may need to recreate it. Ensure that all necessary information is provided to avoid further issues.
  Review Change Logs: Check the change logs or audit trails to identify who deleted the approval and why. This can help in understanding the context of the deletion.
  Consult with IT Support: If the deletion seems to be a system error or if you cannot recreate the approval, consult your IT support team or SAP Basis team for assistance.
  User Permissions: Ensure that users have the correct permissions to manage approvals. Sometimes, users may inadvertently delete approvals due to lack of understanding of their permissions.
  System Updates: Ensure that your SAP system is up to date with the latest patches and updates, as these may contain fixes for known issues.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP frequently publishes notes that provide solutions or workarounds for specific error messages.
  Documentation: Review the SAP documentation for the Project System or Portfolio and Project Management modules to understand the approval process better.
  Training: Consider providing training for users involved in the approval process to minimize the risk of accidental deletions.
  
  If the issue persists after trying the above solutions, it may be necessary to escalate the matter to SAP support for further investigation.