How To Fix DPR_APPROVAL036 - You cannot delete role &1

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_APPROVAL - Development Projects: Approval Messages

• Message number: 036

• Message text: You cannot delete role &1

What causes this issue?

You cannot delete the role &V1&, since it is used within the phase &V2&
as the decision maker for an individual approval.

System Response

The system does not delete the role.

How to fix this error?

If required, first delete the individual approval that belongs to the
approval of the phase &V2&. However, this is only allowed if the
approval has not yet been started or if your system administration
defined the settings so that you can delete individual approvals after
starting the approval as well.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_APPROVAL036 - You cannot delete role &1 ?

  The SAP error message DPR_APPROVAL036, which states "You cannot delete role &1," typically occurs in the context of SAP Project Management, particularly when dealing with roles in the Project System (PS) or Project Management (DPR) modules. This error indicates that the role you are trying to delete is currently in use or has dependencies that prevent its deletion.
  Causes:
  
  Role in Use: The role you are attempting to delete is currently assigned to one or more projects or tasks.
  Dependencies: There may be dependencies or links to other objects (like work packages, tasks, or resources) that prevent the deletion of the role.
  Authorization Issues: The user may not have the necessary authorizations to delete the role.
  System Configuration: Certain configurations or settings in the system may restrict the deletion of roles.
  
  Solutions:
  
  Check Assignments: Verify if the role is assigned to any active projects or tasks. If it is, you will need to remove the role from those assignments before attempting to delete it.
  Review Dependencies: Look for any dependencies that might be linked to the role. This could include checking for work packages or other project elements that reference the role.
  Authorization Check: Ensure that the user attempting to delete the role has the necessary permissions. You may need to consult with your SAP security team to verify and adjust authorizations if needed.
  System Configuration: If the role is part of a standard configuration or is protected by system settings, consult with your SAP Basis or configuration team to understand if there are any restrictions in place.
  Use Transaction Codes: Utilize relevant transaction codes (like DPR_ROLE or CJ20N) to manage roles and check their status.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to the official SAP documentation for Project Management and Role Management for detailed guidance on managing roles and understanding their lifecycle.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.