How To Fix DOC_CHANGE_EXT028 - Source document could not be cleared with document &

SAP Error Message - Details

• Message type: E = Error

• Message class: DOC_CHANGE_EXT - Extended Document Change

• Message number: 028

• Message text: Source document could not be cleared with document &

What causes this issue?

The original document could not be cleared with document &V1& using
transction &V2&.

System Response

How to fix this error?

Run the batch input session again using transaction SM35 and correct
the problem manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DOC_CHANGE_EXT028 - Source document could not be cleared with document & ?

  The SAP error message DOC_CHANGE_EXT028 indicates that a source document could not be cleared with the specified document. This error typically arises in the context of financial transactions, particularly when trying to clear open items in accounts payable or accounts receivable.
  Causes:
  
  Document Status: The source document may be in a status that does not allow it to be cleared. For example, it could be blocked for payment or have other restrictions.
  Open Items: There may be open items associated with the document that prevent it from being cleared.
  Incorrect Document Type: The document type may not be compatible with the clearing process.
  Posting Period: The posting period for the document may be closed, preventing any further changes or clearings.
  Currency Differences: If there are currency differences or exchange rate issues, this can also lead to clearing problems.
  Configuration Issues: There may be configuration settings in the SAP system that are preventing the clearing process.
  
  Solutions:
  
  Check Document Status: Review the status of the source document to ensure it is eligible for clearing. If it is blocked, you may need to unblock it or resolve any issues.
  Review Open Items: Check for any open items associated with the document. You may need to clear these items before proceeding.
  Verify Document Type: Ensure that the document type is appropriate for the clearing process you are attempting.
  Check Posting Period: Confirm that the posting period is open. If it is closed, you may need to open it or create a new document in an open period.
  Currency Issues: Investigate any currency differences or exchange rate issues that may be affecting the clearing process.
  Consult Configuration: If you suspect configuration issues, consult with your SAP administrator or a functional consultant to review the settings related to document clearing.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FB03 (Display Document) to view the document details and FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to check for open items.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for detailed information on document clearing processes and requirements.
  
  If the issue persists after checking these areas, it may be beneficial to engage with your SAP support team or consult SAP community forums for further assistance.