How To Fix DMS_MDOC_MESSAGES044 - Folder cannot be deleted as file underneath is checked out

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MDOC_MESSAGES - Mobile Document DMs integration

• Message number: 044

• Message text: Folder cannot be deleted as file underneath is checked out

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MDOC_MESSAGES044 - Folder cannot be deleted as file underneath is checked out ?

  The SAP error message DMS_MDOC_MESSAGES044 indicates that a folder cannot be deleted because it contains a file that is currently checked out. This is a common issue in Document Management Systems (DMS) where files need to be checked in before certain actions, like deleting a folder, can be performed.
  Cause:
  The error occurs because:
  
  A file within the folder is checked out by a user. When a file is checked out, it is locked for editing, and the system prevents any changes to the folder structure that could affect the checked-out file.
  The system enforces this rule to maintain data integrity and prevent loss of unsaved changes.
  
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Check for Checked-Out Files:
  
  Navigate to the folder in question and identify any files that are checked out. You can usually find this information in the DMS interface.
  
  
  
  Check In the Files:
  
  If you have the necessary permissions, check in the files that are checked out. This will release the lock on the files and allow you to delete the folder.
  If you do not have permission to check in the files, contact the user who has the file checked out and ask them to check it in.
  
  
  
  Delete the Folder:
  
  Once all files in the folder are checked in, you should be able to delete the folder without encountering the error.
  
  
  
  Force Check-In (if applicable):
  
  In some systems, if a user is unavailable or cannot check in the file, an administrator may have the option to force a check-in. This should be done with caution, as it may result in loss of unsaved changes.
  
  
  
  Related Information:
  
  User Permissions: Ensure that you have the appropriate permissions to check in files and delete folders in the DMS.
  Document Management Best Practices: Regularly check the status of files and folders to avoid such issues. Encourage users to check in files promptly after editing.
  SAP Documentation: Refer to SAP's official documentation for more details on DMS functionalities and error handling.
  
  By following these steps, you should be able to resolve the error and manage your DMS effectively.