How To Fix DB626 - You need authorization & to edit variants

SAP Error Message - Details

• Message type: E = Error

• Message class: DB - Messages for logical databases and background processing

• Message number: 626

• Message text: You need authorization & to edit variants

What causes this issue?

You attempted to edit or delete a variant, but you do not have the
required authorization, namely the authorization object S_PROGRAM and
the field <LS>P_ACTION</> = 'VARIANT'. The contents of the field
<LS>Authorization group</> in the report attributes are checked against
the field <LS>P_GROUP</> in your user master record.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DB626 - You need authorization & to edit variants ?

  The SAP error message DB626, which states "You need authorization to edit variants," typically occurs when a user attempts to modify or create a variant in SAP but lacks the necessary authorizations. Variants in SAP are used to store user-specific settings for reports and transactions, and editing them requires specific permissions.
  Cause:
  The primary cause of this error is insufficient authorization. The user does not have the required roles or permissions assigned to their user profile to edit variants. This can happen due to:
  
  Missing Authorization Objects: The user may not have the necessary authorization objects assigned to their role.
  Role Configuration: The roles assigned to the user may not include the permissions for variant editing.
  Profile Issues: The user profile may not be correctly configured to allow variant modifications.
  
  Solution:
  To resolve the DB626 error, follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Review User Roles:
  
  Go to transaction code SU01 and enter the user ID to check the roles assigned to the user.
  Ensure that the user has roles that include the necessary authorizations for editing variants.
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should modify the user’s roles.
  The relevant authorization objects for editing variants typically include:
  
  S_PROGRAM (Authorization for program execution)
  S_USER_AUTH (User authorization)
  
  
  Ensure that the roles include the necessary permissions for the transaction codes related to variant management (e.g., SE38, SA38).
  
  
  
  Testing:
  
  After making changes to the user roles, have the user log out and log back in to ensure that the new authorizations take effect.
  Attempt to edit the variant again to confirm that the issue is resolved.
  
  
  
  Consult Documentation:
  
  If the issue persists, consult SAP documentation or reach out to your SAP Basis or Security team for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SE38: ABAP Editor (to manage programs and variants)
  SU01: User Maintenance (to manage user profiles and roles)
  SU53: Display Authorization Check (to analyze authorization issues)
  
  
  
  Authorization Management: Understanding how to manage and assign roles and authorizations in SAP is crucial for resolving such issues. Familiarize yourself with the role management process in your organization.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors and variant management.
  
  
  By following these steps, you should be able to resolve the DB626 error and gain the necessary permissions to edit variants in SAP.