How To Fix CY316 - The evaluation period is not within the database reading period

SAP Error Message - Details

• Message type: E = Error

• Message class: CY - Capacity Requirements Planning

• Message number: 316

• Message text: The evaluation period is not within the database reading period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CY316 - The evaluation period is not within the database reading period ?

  The SAP error message CY316 ("The evaluation period is not within the database reading period") typically occurs in the context of SAP Controlling (CO) or SAP Profitability Analysis (CO-PA) when you are trying to execute a report or transaction that requires a specific evaluation period, but the period you are trying to evaluate is outside the range of data that is available in the database.
  Cause:
  
  Date Range Mismatch: The evaluation period you are trying to use does not match the periods for which data has been posted in the database. This can happen if you are trying to analyze data for a period that has not been opened for posting or if the data for that period has been archived.
  Incorrect Settings: The settings in the report or transaction may not be configured correctly, leading to an attempt to access data outside the available range.
  Data Archiving: If data has been archived, it may not be accessible for the evaluation period you are trying to analyze.
  
  Solution:
  
  Check the Evaluation Period: Ensure that the evaluation period you are trying to use is valid and corresponds to a period for which data exists in the database. You can do this by checking the relevant tables or reports to see the available periods.
  Adjust the Period: If the evaluation period is incorrect, adjust it to a valid period that falls within the database reading period.
  Review Configuration: Check the configuration settings for the report or transaction to ensure that they are set up correctly and that the evaluation period is being defined properly.
  Data Archiving: If the data for the desired period has been archived, you may need to either unarchive the data or adjust your evaluation to a period for which data is still available.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the transaction or report you are using.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like KE30 (for CO-PA reports) or KSB1 (for CO line item reports).
  Database Tables: Familiarize yourself with relevant database tables such as COEP (CO line items) and CE1xxxx (CO-PA data) to understand the data structure and available periods.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates available.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further investigation.