How To Fix CY207 - The number of data records to be displayed is greater than 1024

SAP Error Message - Details

• Message type: E = Error

• Message class: CY - Capacity Requirements Planning

• Message number: 207

• Message text: The number of data records to be displayed is greater than 1024

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CY207 - The number of data records to be displayed is greater than 1024 ?

  The SAP error message CY207 indicates that the number of data records to be displayed exceeds the limit of 1024 records. This typically occurs in reports or transactions where a large dataset is being processed or displayed, and the system has a restriction on the number of records that can be shown at one time.
  Cause:
  
  Data Volume: The primary cause of this error is that the query or report is attempting to retrieve and display more than 1024 records at once.
  System Limitations: SAP has certain limitations in place to ensure performance and usability, and this error is a safeguard against overwhelming the user interface with too much data.
  
  Solution:
  
  Filter Data: Apply filters to your query or report to reduce the number of records being retrieved. This can be done by specifying date ranges, specific criteria, or other parameters that limit the dataset.
  Pagination: If the report or transaction supports it, use pagination to view the data in smaller chunks. This allows you to navigate through the records without exceeding the limit.
  Change Display Settings: In some cases, you may be able to adjust the display settings or layout options to limit the number of records shown at once.
  Use Selection Criteria: When executing a report, make sure to use selection criteria that will narrow down the results to a manageable number.
  Check for Customizations: If you are using a custom report or transaction, check if there are any settings or code that can be modified to handle larger datasets.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error. Sometimes, SAP releases notes that provide additional guidance or fixes for specific issues.
  Transaction Codes: Familiarize yourself with transaction codes that may help in managing data display, such as SE38 (ABAP Editor) for custom reports or SE11 (Data Dictionary) for understanding table structures.
  Performance Considerations: Always consider the performance implications of retrieving large datasets. Even if you can bypass the limit, it may lead to slow performance or system timeouts.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further assistance.