How To Fix CTE_FND_POSTING016 - Previous revision number for &1 &2 is missing. Gaps aren't allowed.

SAP Error Message - Details

• Message type: E = Error

• Message class: CTE_FND_POSTING - ERP - Concur Integration: FIN Postings

• Message number: 016

• Message text: Previous revision number for &1 &2 is missing. Gaps aren't allowed.

What causes this issue?

If different revision numbers (versions) exist for a document, for
instance a travel request, they must be used in sequence and can't
contain gaps. This means, if revision number 4 exists, it must be
preceded by 3, 2, and 1.
In this case, only one version exists so the revision number must be 1
accordingly.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CTE_FND_POSTING016 - Previous revision number for &1 &2 is missing. Gaps aren't allowed. ?

  The SAP error message CTE_FND_POSTING016 indicates that there is a missing previous revision number for a specific document or entry in the system. This error typically arises in the context of document management or when dealing with versioning of documents in SAP.
  Cause:
  The error occurs when the system expects a sequential revision number for a document, but it finds that the previous revision number is missing. This can happen due to several reasons:
  
  Manual Deletion: A previous revision of the document may have been deleted manually, leading to a gap in the revision sequence.
  Data Migration Issues: If data was migrated from another system or if there were issues during data import, it could result in missing revision numbers.
  Incorrect Document Handling: If documents are not handled properly during updates or changes, it may lead to inconsistencies in revision numbering.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document History: Review the document history to identify the missing revision. You can do this by navigating to the document in question and checking its revision history.
  
  
  Restore Missing Revision: If a previous revision was deleted, you may need to restore it if possible. This could involve recreating the document or restoring it from a backup if available.
  
  
  Correct Data Migration: If the issue arose from data migration, ensure that the migration process is reviewed and corrected to maintain the integrity of revision numbers.
  
  
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They may provide specific guidance based on your system configuration and the nature of the error.
  
  
  Related Information:
  
  Document Management System (DMS): Understanding how SAP DMS handles document revisions can provide insights into preventing such errors in the future.
  Version Control: Familiarize yourself with the version control mechanisms in SAP to ensure proper handling of document revisions.
  User Permissions: Ensure that users have the appropriate permissions to create, modify, and delete document revisions to prevent unauthorized changes that could lead to gaps.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.