How To Fix CRM_UIU_GRM_COMMON005 - More than &1 entries found; limit search criteria or change settings

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_UIU_GRM_COMMON - Common messages for Grantor UI

• Message number: 005

• Message text: More than &1 entries found; limit search criteria or change settings

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_UIU_GRM_COMMON005 - More than &1 entries found; limit search criteria or change settings ?

  The SAP error message CRM_UIU_GRM_COMMON005 indicates that a search operation has returned more entries than the system is configured to handle at once. This typically occurs in the context of the SAP Customer Relationship Management (CRM) system when a user performs a search that yields too many results, exceeding the predefined limit.
  Cause:
  
  Excessive Search Results: The search criteria used in the query are too broad, resulting in a large number of entries being returned.
  System Configuration: The system may have a limit set for the maximum number of entries that can be displayed or processed in a single search.
  Data Volume: The underlying data volume in the CRM system may be high, leading to more results than expected.
  
  Solution:
  
  
  Refine Search Criteria: 
  
  Narrow down the search parameters to be more specific. This could involve adding additional filters or criteria to limit the results.
  For example, if searching for customers, consider filtering by region, status, or other relevant attributes.
  
  
  
  Change System Settings:
  
  If you have the necessary permissions, you can adjust the system settings to increase the limit of entries that can be returned in a search. This typically involves configuration in the backend system.
  Consult with your SAP Basis or system administrator to see if this is feasible and appropriate for your environment.
  
  
  
  Use Pagination:
  
  If the application supports it, consider implementing pagination in your search results to handle large datasets more effectively.
  
  
  
  Check for Performance Issues:
  
  If the system is consistently returning too many results, it may be worth investigating if there are performance issues or if the data model needs optimization.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that address known issues or provide guidance on configuration.
  Documentation: Review the SAP CRM documentation for best practices on search functionalities and performance tuning.
  User Training: Ensure that users are trained on how to effectively use search functionalities within the CRM system to avoid overly broad searches.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support for further assistance.