How To Fix CRM_SHIPPING_MD403 - The first part of incoterms for &1 is missing

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_SHIPPING_MD - Messages for Shipping Set

• Message number: 403

• Message text: The first part of incoterms for &1 is missing

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_SHIPPING_MD403 - The first part of incoterms for &1 is missing ?

  The SAP error message CRM_SHIPPING_MD403 indicates that there is a missing first part of the Incoterms for a specific document or transaction in the SAP system. Incoterms (International Commercial Terms) are a set of rules that define the responsibilities of sellers and buyers in international transactions, and they are crucial for shipping and logistics processes.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Incomplete Data Entry: The Incoterms field in the relevant document (such as a sales order, delivery, or shipment) has not been filled out completely. The first part of the Incoterms (e.g., "EXW", "FOB", "CIF") is missing.
  Configuration Issues: There may be issues with the configuration of Incoterms in the SAP system, leading to the inability to retrieve or display the required information.
  Master Data Issues: The customer or vendor master data may not have the necessary Incoterms defined.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Document Entries:
  
  Go to the relevant document (e.g., sales order, delivery) and check the Incoterms field.
  Ensure that both parts of the Incoterms are filled in correctly. The first part is mandatory.
  
  
  
  Update Master Data:
  
  If the Incoterms are missing in the customer or vendor master data, update the master records to include the appropriate Incoterms.
  You can do this by navigating to the customer or vendor master data transaction (e.g., XD02 for customers, XD03 for vendors) and adding the Incoterms.
  
  
  
  Review Configuration:
  
  If the issue persists, check the configuration settings for Incoterms in the SAP system. This can be done in the SPRO transaction under:
  Logistics Execution -> Shipping -> Basic Shipping Functions -> Incoterms
  
  Ensure that the Incoterms are correctly defined and that the first part is available in the system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on how to manage Incoterms in your specific version of SAP.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Incoterms Versions: Be aware of the version of Incoterms being used (e.g., Incoterms 2020) as this may affect the terms available in your system.
  Impact on Logistics: Missing or incorrect Incoterms can lead to misunderstandings in shipping responsibilities, which can affect delivery timelines and costs.
  Training: Ensure that users involved in data entry and logistics are trained on the importance of correctly entering Incoterms in SAP.
  
  By following these steps, you should be able to resolve the CRM_SHIPPING_MD403 error and ensure that your shipping documents are correctly configured.