How To Fix CRM_LEASING_CHANGE200 - External allocation number not available for item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_LEASING_CHANGE - Messages for Changes to Leases

• Message number: 200

• Message text: External allocation number not available for item &1

What causes this issue?

You did not specify an external allocation number for item &V1&.

How to fix this error?

Go to the item overview screen (tab page <ZK>Item Overview</> for item
&V1& and enter the external allocation number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_LEASING_CHANGE200 - External allocation number not available for item &1 ?

  The SAP error message "CRM_LEASING_CHANGE200 External allocation number not available for item &1" typically occurs in the context of the SAP Customer Relationship Management (CRM) module, particularly when dealing with leasing or rental contracts. This error indicates that the system is unable to find an external allocation number for the specified item, which is necessary for processing the transaction.
  Cause:
  
  Missing External Allocation Number: The external allocation number for the item in question has not been assigned or is missing in the system.
  Data Inconsistency: There may be inconsistencies in the data between the CRM and the backend system (like SAP ERP).
  Incorrect Configuration: The configuration settings for leasing or rental contracts may not be set up correctly.
  Item Not Created: The item may not have been created properly in the system, leading to the absence of the external allocation number.
  
  Solution:
  
  Check External Allocation Number: Verify if the external allocation number is correctly assigned to the item. You can do this by checking the item details in the CRM system.
  Create/Assign External Allocation Number: If the external allocation number is missing, you may need to create or assign it manually. This can often be done through the relevant transaction codes or screens in SAP.
  Data Synchronization: Ensure that the data between the CRM and the backend system is synchronized. You may need to run data consistency checks or synchronization jobs.
  Review Configuration: Check the configuration settings related to leasing in the SAP system. Ensure that all necessary settings are correctly configured.
  Consult Documentation: Refer to SAP documentation or notes related to leasing and external allocation numbers for any specific instructions or troubleshooting steps.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CRM_ORDER, CRM_LEASING, or others that may be used to manage leasing contracts.
  SAP Notes: Search for SAP Notes related to CRM leasing and external allocation numbers for any known issues or patches.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to view and modify leasing contracts and related data.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.