How To Fix CPOC221 - You are not authorized to archive PI sheets

SAP Error Message - Details

• Message type: E = Error

• Message class: CPOC - PP-PI-PMA: Process Operator Cockpit Messages

• Message number: 221

• Message text: You are not authorized to archive PI sheets

What causes this issue?

You are not authorized to archive PI sheets.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

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Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CPOC221 - You are not authorized to archive PI sheets ?

  The SAP error message CPOC221, which states "You are not authorized to archive PI sheets," typically indicates that the user attempting to perform the archiving operation for Process Instruction (PI) sheets does not have the necessary authorizations in the SAP system.
  Cause:
  
  Authorization Issues: The user lacks the required authorization objects to perform archiving operations on PI sheets. This could be due to missing roles or permissions assigned to the user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for archiving PI sheets.
  System Configuration: There may be system settings or configurations that restrict access to archiving functionalities.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction code SU01 to view the user’s roles and authorizations.
  
  
  
  Review and Update Roles:
  
  Work with your SAP security team to review the roles assigned to the user. Ensure that the necessary authorization objects for archiving PI sheets are included.
  Common authorization objects related to archiving in SAP include:
  
  S_ARCHIVE: This object controls access to archiving functions.
  S_DATASET: This object controls access to file operations, which may be relevant depending on how archiving is implemented.
  
  
  
  
  
  Assign Missing Authorizations:
  
  If specific authorizations are missing, they should be added to the user’s role or a new role should be created that includes the necessary permissions.
  After making changes, ensure to perform a user logoff and log back in to refresh the authorization cache.
  
  
  
  Testing:
  
  After updating the authorizations, have the user attempt to archive the PI sheets again to confirm that the issue has been resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation for details on authorization objects and their usage in archiving processes.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on authorization for archiving PI sheets.
  Support: If the issue persists after checking authorizations, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to resolve the CPOC221 error and enable the user to archive PI sheets successfully.