How To Fix COM_PARTNER561 - Partner function &3 must only occur &4 times at maximum in object &2

SAP Error Message - Details

• Message type: E = Error

• Message class: COM_PARTNER - Partner Processing Messages

• Message number: 561

• Message text: Partner function &3 must only occur &4 times at maximum in object &2

What causes this issue?

Partner function &3 may appear at the most &4 times in object "
&V2&".

How to fix this error?

For partner function &3, set value &4 for the maximum appearance, as
this is required by object "&V2&".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message COM_PARTNER561 - Partner function &3 must only occur &4 times at maximum in object &2 ?

  The SAP error message COM_PARTNER561 indicates that there is a violation of the maximum allowed occurrences for a specific partner function in a given object. This error typically arises in the context of SAP's Customer Relationship Management (CRM) or Sales and Distribution (SD) modules, where partner functions are used to define relationships between different business partners (e.g., customers, vendors, etc.).
  Cause:
  The error message is triggered when:
  
  A specific partner function (denoted by &3) is assigned more times than allowed (denoted by &4) for a particular object (denoted by &2).
  Each partner function has a predefined limit on how many times it can be assigned to a business object, such as a sales order, customer master, or contract.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review Partner Functions: Check the partner functions assigned to the relevant object. You can do this by navigating to the relevant transaction (e.g., sales order, customer master) and reviewing the partner details.
  
  
  Identify Duplicates: Look for any duplicate entries of the partner function that is causing the error. For example, if the partner function is "Sold-to Party," ensure that it is not assigned more times than allowed.
  
  
  Remove Excess Entries: If you find that the partner function has been assigned more times than permitted, remove the excess entries. Ensure that the number of occurrences does not exceed the maximum limit defined in the system.
  
  
  Check Configuration: If you believe that the limit for the partner function should be increased, you may need to check the configuration settings in the SAP system. This typically involves:
  
  Accessing the relevant customizing settings in SPRO.
  Navigating to the section for partner functions and reviewing the maximum occurrences allowed for each function.
  
  
  
  Consult Documentation: If you are unsure about the specific limits for partner functions, refer to the SAP documentation or consult with your SAP functional consultant.
  
  
  Testing: After making the necessary adjustments, test the changes by attempting to save or process the object again to ensure that the error no longer occurs.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may use transaction codes like VA01 (Create Sales Order), BP (Business Partner), or others to access the relevant objects.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to the COM_PARTNER561 error.
  Partner Function Configuration: Familiarize yourself with the configuration of partner functions in your SAP system, as this can vary based on the specific implementation and business requirements.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.