How To Fix COCM186 - The selected procurement element change records have been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: COCM - Order Change Management

• Message number: 186

• Message text: The selected procurement element change records have been deleted

Self-Explanatory Message

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• What is the cause and solution for SAP error message COCM186 - The selected procurement element change records have been deleted ?

  The SAP error message COCM186, which states "The selected procurement element change records have been deleted," typically occurs in the context of managing procurement elements in SAP, such as purchase orders, contracts, or other procurement-related documents. This error indicates that the system is trying to access change records that no longer exist in the database.
  Cause:
  
  Deletion of Change Records: The most common cause of this error is that the change records for the selected procurement elements have been deleted. This can happen due to data archiving or manual deletion processes.
  Data Consistency Issues: There may be inconsistencies in the database, possibly due to incomplete transactions or issues during data migration.
  User Permissions: Sometimes, the user may not have the necessary permissions to view or access the change records, leading to this error.
  
  Solution:
  
  Check Change Records: Verify if the change records for the procurement elements in question still exist. You can do this by checking the relevant tables in the database (e.g., EKKO for purchase orders).
  Data Recovery: If the records were deleted unintentionally, you may need to restore them from a backup if available.
  Recreate Records: If the change records are essential for your processes, you may need to recreate them manually or through a batch process, depending on the nature of the procurement elements.
  Review Archiving Settings: If the records were archived, review your archiving settings to ensure that they are configured correctly and that you are not inadvertently deleting necessary records.
  User Authorization: Ensure that the user encountering the error has the appropriate authorizations to access the procurement elements and their change records.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order) or ME22N (Change Purchase Order) to check the status of procurement elements.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Consult Documentation: Review SAP documentation or help files related to procurement processes to understand how change records are managed and what might lead to their deletion.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical support team for further investigation.