How To Fix CO912 - Purchase order &1 &2 must be adjusted manually

SAP Error Message - Details

• Message type: E = Error

• Message class: CO - PPC order processing messages

• Message number: 912

• Message text: Purchase order &1 &2 must be adjusted manually

What causes this issue?

You are using dynamic assembly with planned orders and have converted a
planned order into a purchase requisition. You have converted the
purchase requisition into a purchase order. You now want to change the
sales order item (for example, order quantity or date).

System Response

The purchase order cannot be adjusted automatically.

How to fix this error?

Adjust the purchase order manually. If necessary, also adjust the
purchase requisition manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CO912 - Purchase order &1 &2 must be adjusted manually ?

  The SAP error message CO912 indicates that there is a discrepancy between the purchase order and the actual costs or quantities in the system, which requires manual adjustment. This error typically arises in the context of controlling and cost accounting, particularly when dealing with internal orders, production orders, or project systems.
  Cause:
  
  Quantity Mismatch: The quantities in the purchase order do not match the quantities received or invoiced.
  Price Variance: The price in the purchase order differs from the actual price of the goods received or invoiced.
  Goods Movement Issues: There may have been issues with the goods receipt or invoice receipt that led to inconsistencies.
  Manual Adjustments: Previous manual adjustments may have created discrepancies that need to be resolved.
  Incomplete Data: Missing or incomplete data in the purchase order or related documents can lead to this error.
  
  Solution:
  
  
  Manual Adjustment: The primary solution is to manually adjust the purchase order or the related documents to ensure that the quantities and prices match.
  
  Go to the purchase order in question and check the details.
  Compare the quantities and prices with the goods receipt and invoice.
  Make necessary adjustments to the purchase order or related documents.
  
  
  
  Check Goods Movement: Review the goods movement documents to ensure that they are correctly posted and that there are no discrepancies.
  
  Use transaction codes like MB51 (Material Document List) to analyze goods movements.
  
  
  
  Review Invoices: Check the invoices related to the purchase order to ensure they match the purchase order and goods receipt.
  
  Use transaction codes like MIR4 (Display Invoice Document) to review invoices.
  
  
  
  Consult with Finance/Controlling Team: If the issue persists, consult with your finance or controlling team to understand if there are any underlying issues that need to be addressed.
  
  
  SAP Notes and Documentation: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions for this specific error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and MB1A (Goods Withdrawal) to navigate through the purchase order and related documents.
  SAP Help Portal: Utilize the SAP Help Portal for detailed documentation on handling purchase orders and cost accounting.
  Training and Support: Consider training sessions or support from SAP consultants if this error occurs frequently, as it may indicate a need for process improvement.
  
  By following these steps, you should be able to resolve the CO912 error and ensure that your purchase orders are correctly aligned with the actual costs and quantities in the system.