How To Fix CMS_COMMON107 - Document ID &1 exists but cannot be used; the status is set to delete

SAP Error Message - Details

• Message type: E = Error

• Message class: CMS_COMMON - Message Class for Common Service Functions

• Message number: 107

• Message text: Document ID &1 exists but cannot be used; the status is set to delete

What causes this issue?

Document with the specified ID has ben set to status <ZK>delete</>. You
can no longer edit this document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CMS_COMMON107 - Document ID &1 exists but cannot be used; the status is set to delete ?

  The SAP error message CMS_COMMON107 indicates that a document with the specified Document ID exists in the system, but it cannot be used because its status is set to "delete." This typically means that the document is marked for deletion and is not available for further processing or retrieval.
  Cause:
  
  Document Status: The document has been flagged for deletion in the Content Management System (CMS) or Document Management System (DMS).
  Data Integrity: The document may have been deleted or is in the process of being deleted, which prevents it from being accessed or used in transactions.
  System Configuration: There may be configuration settings or workflows that automatically set certain documents to a "delete" status based on specific criteria.
  
  Solution:
  
  Check Document Status: Verify the status of the document in the CMS/DMS. You can do this by using transaction codes like CV03N (Display Document) or CV04N (Display Document Info Records) to check the document's status.
  Restore Document: If the document should not be deleted, you may need to change its status back to "active" or "available." This typically requires appropriate authorizations.
  Delete Permanently: If the document is indeed meant to be deleted, you can proceed with the deletion process. Ensure that you follow the correct procedures for document deletion in your organization.
  Consult Documentation: Review your organization's documentation or SAP notes related to document management to understand the implications of document statuses and the deletion process.
  Contact Support: If you are unsure about how to proceed or if the document should not be in a delete status, consider reaching out to your SAP support team or a consultant for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for document management, such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document).
  Authorization: Ensure that you have the necessary authorizations to view and change document statuses.
  SAP Notes: Check for any SAP Notes related to document management and error handling that may provide additional insights or solutions.
  System Logs: Review system logs for any related errors or warnings that may provide context for why the document was marked for deletion.
  
  By following these steps, you should be able to address the CMS_COMMON107 error and manage the document appropriately.