How To Fix CM_SUB_DATA007 - Specification is already being used reference specification

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_SUB_DATA - Substance Data (Header, ID, Reference, Materials)

• Message number: 007

• Message text: Specification is already being used reference specification

What causes this issue?

You attempted to assign other references to a specification that is
already being used as a reference.

How to fix this error?

In the hit list for specification management under <LS>Utilities ->
Where-used list</>, check which specification this reference is
assigned to.
Assign the other references to the selected referencing specification
directly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_SUB_DATA007 - Specification is already being used reference specification ?

  The SAP error message CM_SUB_DATA007 ("Specification is already being used reference specification") typically occurs in the context of managing specifications in the SAP Environment, Health, and Safety (EHS) module or in the context of Product Lifecycle Management (PLM). This error indicates that the specification you are trying to create or modify is already being referenced or used by another specification or object in the system.
  Causes:
  
  Existing References: The specification you are trying to create or modify is already linked to another specification or object, making it impossible to change or delete it without addressing those references.
  Data Integrity Constraints: SAP enforces data integrity rules to prevent the accidental deletion or modification of specifications that are actively in use.
  Locked Objects: The specification might be locked by another user or process, preventing changes.
  
  Solutions:
  
  
  Check References: 
  
  Use transaction codes like C223 (for specifications) or C201 (for creating specifications) to check if the specification is being referenced elsewhere.
  Look for any dependent objects or specifications that might be using the one you are trying to modify.
  
  
  
  Remove References: 
  
  If you find that the specification is being referenced, you may need to remove those references before you can modify or delete the specification.
  This may involve changing or deleting the dependent specifications or objects.
  
  
  
  Unlock the Specification: 
  
  If the specification is locked, check if another user is currently using it. You may need to coordinate with that user or wait until they are finished.
  You can also use transaction SM12 to check for and delete any locks if you have the necessary authorizations.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or help files related to specifications and their management to understand the specific rules and processes involved.
  
  
  
  Contact Support: 
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as C223, C201, and C202 for managing specifications.
  SAP Notes: Search for SAP Notes related to CM_SUB_DATA007 for any specific patches or updates that may address this issue.
  User Authorizations: Ensure that you have the necessary authorizations to modify specifications in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.