How To Fix CM_SUB_DATA005 - Specification data is being processed by another user

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_SUB_DATA - Substance Data (Header, ID, Reference, Materials)

• Message number: 005

• Message text: Specification data is being processed by another user

What causes this issue?

The specification data is being processed by another user.

System Response

The data is displayed. You cannot change the data at the moment.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_SUB_DATA005 - Specification data is being processed by another user ?

  The SAP error message CM_SUB_DATA005 indicates that the specification data you are trying to access or modify is currently being processed by another user. This is a common issue in systems where multiple users may be working on the same data simultaneously, leading to potential conflicts.
  Cause:
  
  Concurrent Access: Another user has locked the specification data for editing, which prevents you from making changes until they are finished.
  Long Processing Time: The other user may be taking a long time to process the data, causing a delay in your ability to access it.
  System Locking Mechanism: SAP uses a locking mechanism to ensure data integrity. If a user is editing a specification, the system locks that data for others.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for a few moments and then try to access the data again. If the other user finishes their task, the lock will be released.
  Check User Sessions: If you have access, check the user sessions in the system to see who is currently editing the specification. You can use transaction codes like SM04 (User Overview) or SM12 (Lock Entries) to identify the user holding the lock.
  Contact the User: If you can identify the user, you may want to reach out to them to see if they can finish their work or release the lock.
  System Administrator Intervention: If the lock persists and you cannot identify the user, you may need to contact your system administrator. They can forcefully release the lock if necessary, but this should be done with caution to avoid data loss or corruption.
  Review Lock Management: If this issue occurs frequently, it may be worth reviewing your organization's processes for managing specification data to minimize concurrent access issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view and manage lock entries) and SM04 (to view active user sessions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation regarding data locking and concurrent processing to understand how to manage these situations better.
  
  By following these steps, you should be able to resolve the CM_SUB_DATA005 error and continue your work in SAP.